Executive Assistant

2 weeks ago

Sydney, New South Wales, Australia Keegan Adams Recruitment Full time

Are you an established EA ready to make meaningful impact?

We have partnered with a national organisation managing a significant investment portfolio. This is a unique opportunity to join at a crucial period of expansion, helping to shape the early stages of a national institution.

We are seeking a proactive and resourceful Executive Assistant to support the Executive Leadership Team, assisting with high-level decision-making and facilitating seamless collaboration in a fast-paced environment. This role requires a professional with conscientiousness, drive, and autonomy, ready to thrive in a dynamic, mission-driven environment.

Responsibilities:

  • Manage complex Outlook diaries and coordinate internal/external meetings.
  • Prepare meeting materials, take minutes, and follow up on action items.
  • Assist in the timely submission of Committee and Board papers, ensuring adherence to corporate standards.
  • Coordinate travel arrangements, including flights, accommodation, transfers, and detailed itineraries.
  • Expense management and reconciliation
  • Finalise and generate reports and presentations, including document formatting.
  • Collaborate with internal stakeholders to provide timely workplace support.
  • Assist in the establishment of the Sydney office and including process improvement.

Experience required:

  • Prior experience supporting executive-level roles within financial or professional services.
  • Advanced proficiency with MS Office applications (Outlook, Word, Excel, PowerPoint).
  • Excellent time management, multitasking, and prioritisation capabilities.
  • High level of professionalism and confidentiality
  • Humble, positive, and proactive attitude with a collaborative team orientation.

What We Offer:

  • Work alongside inspiring and empathetic Executives
  • Inclusive workspace where your ideas and contributions are valued.
  • Build a rewarding career with a group of passionate individuals in a mission driven environment
  • $110,000 + Super
  • Sydney CBD location | Hybrid working

If you believe you have the required skillset for this opportunity please APPLY. For further queries, please contact Aoife Kelly on aoife@keeganadams.com.au

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