Executive Assistant

2 weeks ago

Sydney, New South Wales, Australia Infosys Consulting Full time

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Direct message the job poster from Infosys Consulting

Job Title: Senior Executive Assistant/Secretary

Location: North Sydney, NSW

Short Description

Infosys Consulting seeks a Senior Executive Assistant to join our Sydney office and support the Region Head for Asia Pacific. The role requires a confident and flexible individual who can manage administration, build relationships, and be well-organized.

The Executive Secretary will provide executive assistance to the Region Head along with other Executive officers in planning the commitments and interacting with stakeholders with the objective to efficiently manage day-to-day operations and special organization initiatives with the guidelines, policies, and norms of Infosys.

This role will require effective collaboration in a positive working environment with other business-enabling functions such as Human Resources & Facilities.

Responsibilities include:

  • Prioritize and schedule meetings/calls to manage the executive's appointment calendar/schedule
  • Manage expense claims and associated processes for the executives
  • Manage travel booking, logistics and associated processes for the executives
  • Arrange logistics for meetings/calls including conference rooms/teleconference/video conferencing, prepare background material prior to the meeting, plan for travel including tracking Visa expiry dates, and communicate with the event managers for the agenda and expectations from the executive.
  • The Executive Secretary will attend to telephone calls including directing messages to appropriate offices where appropriate.
  • The Executive Secretary will interact with all external and internal agencies, understand the requirements for Executive Officer/Other Executives, gather information around the agenda and timelines expected and communicate to the executive in order to ensure efficiency and good public relations with the stakeholders.
  • Handle the day-to-day planning and organization, stakeholder management
  • Provide administrative assistance to maximize the Executive's efficiency and handle special initiatives at a higher level.
  • Relationship management and coordination with the office of senior customers/partners/officials & other Infosys executives
  • Ability to work in ambiguity and handle changes in plans effectively and smoothly to ensure optimum utilization of time and resources
  • Ability to adapt to a fluid environment and work in a high matrix organization.

Skills:

  • Senior-level experience working in a similar role managing multiple executives.
  • Bachelor's Degree Required. We will also consider three years of progressive experience in the specialty instead of every year of education.
  • Knowledge of administrative & clerical procedures and proficiency in language skills.
  • Excellent interpersonal and communication skills, attention to detail, flexibility & external networking skills.
  • Knowledge of customer management, expenses, travel and administrative processes.
  • Knowledge of MS Office.

Infosys Consulting is an equal opportunity employer and encourages applications from suitably qualified and eligible candidates regardless of gender or other attributes covered by equal opportunity legislation. At Infosys Consulting, we recognize that everyone has individual requirements. If you are a person with a disability, illness, or injury and require adjustments to the recruitment and selection process, please contact our Recruitment team for adjustment include your preferred method of communication by email and someone will be in touch. Please note in order to protect the interest of all parties involved in the recruitment process, Infosys does not accept any unsolicited resumes from third party vendors. In the absence of a signed agreement, any submission will be deemed as non-binding and Infosys explicitly reserves the right to pursue and hire the submitted profile. All recruitment activity must be coordinated through the Talent Acquisition department.

"All aspects of employment at Infosys are based on merit, competence, and performance. We are committed to embracing diversity and creating an inclusive environment for all employees. Infosys is proud to be an equal opportunity employer."

EOE/Minority/Female/Veteran/Disabled/Sexual Orientation/Gender Identity/National Origin

Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • Analyst
  • Industries: Business Consulting and Services
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