Administrative Officer

WA Public School Jobs - WA State Education Jobs.

This is a permanent full-time position commencing ASAP. Education Business Services (EBS) is the key provider of professional business services and support for Western Australian public schools, statutory boards and divisions of the Department. These highly valued services are delivered through the areas of finance, information and communication technologies (ICT), and infrastructure. We continually strive to enhance the capability and responsiveness of our staff, systems and processes across the organisation to deliver high quality education.

The Role

The successful applicant will provide clerical and administrative support to the Director or Manager and staff, including ordering goods and services for the team (such as stationery and staff equipment), arranging payments, assist with organising approved work events (e.g. catering and venue), make travel bookings for staff and general office housekeeping. This role will include arranging meetings, preparing and distributing meeting agendas and minutes and undertaking follow-up actions when required.

As the Administrative Officer, you will respond to telephone calls, visitor enquiries, diary appointments, e-mail and other communications as well as prepare correspondence, Ministerial responses and reports in accordance with Departmental correspondence protocols. You will also use Departmental systems to perform most tasks electronically, including communication and records management.

Professional Benefits

We are conveniently located in East Perth and our employees enjoy a range of benefits which include:

• Flexible working arrangements are genuinely considered to create healthy work life balance
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments)
• Enjoy easy access to public transport with the Claisebrooke train station just a 5-minute walk away or, take advantage of the free Yellow CAT bus service that stops outside our building entrance. Additionally, various CPP parking locations are within walking distance.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Naomi Higgie, A/Director of Financial Services on (08) 9264 0198 or Naomi.Higgie@education.wa.edu.au

We are committed to building the leadership capability of our people (Building Leadership Impact).

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education's Screening Unit before you start.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Your application should include:

• A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
• A three (3) page statement addressing the following selection criteria as outlined in the attached JDF:
• Demonstrated experience in clerical and general administrative duties.
• Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
• Demonstrated sound written, verbal and interpersonal communication skills with the ability to liaise effectively with individuals at all levels.
• Demonstrated sound keyboarding and computer skills, including a working knowledge of databases, spreadsheets, word processing and experience using an electronic records management system.
• Demonstrated good organisational skills, including the ability to use initiative and work independently or as part of a team.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education's Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: DOE992470

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Monday, 22 September 2025.

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