Administrative Officer

3 weeks ago

City of Parramatta Council, Australia Justice Law Practice Full time
Overview

Managing Director | Principal Solicitor| Juris Doctor

Position Title: Administration Officer

Employment Type: [Full-time / Part-time / Contract]

Reports To: Department Head

The Administration Officer plays a vital role in supporting the day-to-day operations of the organisation. This position is responsible for delivering high-quality administrative services, ensuring efficient office procedures, and providing support to staff and clients in a professional and timely manner.

Responsibilities
  • Provide general administrative support including data entry, filing, photocopying, and document preparation
  • Manage incoming and outgoing correspondence, emails, and phone calls
  • Maintain accurate records and databases in line with organisational policies
  • Assist with scheduling meetings, preparing agendas, and taking minutes
  • Coordinate office supplies, equipment maintenance, and vendor liaison
  • Support finance processes such as invoice processing and petty cash reconciliation
  • Ensure compliance with workplace health and safety and confidentiality standards
  • Contribute to continuous improvement of administrative systems and procedures
  • Proven experience in an administrative or office support role
  • Strong organisational and time management skills with attention to detail
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Ability to work independently and collaboratively within a team
  • Knowledge of recordkeeping and document management practices
  • Experience in a government, legal, or corporate environment (desirable)
Qualifications
  • Certificate III or IV in Business Administration or equivalent (preferred)
  • Relevant experience may be considered in lieu of formal qualifications
  • Professional, courteous, and reliable
  • Adaptable and proactive in problem-solving
  • Discreet with sensitive information
  • Committed to delivering high-quality service
Seniorities
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Legal Services

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