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AO3 Legal Secretary
4 weeks ago
The role will provide high quality and timely legal secretarial and administrative support within the legal team. Assist and support the executive legal secretary with effective training and coaching of legal secretaries to ensure that quality services are provided.
Your contribution (key responsibilities and contributions)
To be successful in this role you will:
- Perform complex formatting of documents (i.e. Microsoft Word, PowerPoint and PDF documents), prepare briefs and documents and attend to routine correspondence.
- Monitor and manage the flow of incoming and outgoing correspondence.
- Manage travel and accommodation coordination.
- Information management (i.e. Excel spreadsheets, practice management system, case management system (VisualFiles) databases).
- Diary management (appointments, etc.), organise meetings, conferences etc., prepare and distribute agendas, minutes and other material.
- Maintain filing, records bring-up and retrieval systems.
- Assist legal professionals to meet financial deadlines and/or commitments e.g. billing and time recording.
- Consultation and liaison with internal and external clients and other stakeholders on various matters including confidential and sensitive issues.
- Provide advice and training on the general operations of the team, branch and whole of practice, processes, procedures relating to legal secretarial work, finance, information technology and other corporate processes and functions.
- Support the executive legal secretary to identify opportunities to adapt and change work processes and assist with the development of guidelines or effective methods to achieve consistently high secretarial and administrative standards within the team.
- Assist with the recruitment, employment, training, and induction of new secretarial support staff, including the coordination of information technology, telecommuting needs, telephone requirements and personnel requirements.
Other duties as required may be assigned.
Ideal candidate profile (key capabilities)
- Demonstrate effective communication skills and problem-solving skills to communicate and address any problems that may arise to resolve issues.
- Demonstrated experience and knowledge providing secretarial and administrative support within a legal environment.
- Possess the ability to work in a fast-paced environment.
- Skilled in high level, accurate word processing and typing.
To apply please click "APPLY NOW" and forward a copy of your most recent CV and cover letter in WORD FORMAT. Once you submit your application, one of our friendly consultants will be in contact with you Please note that this role is an expression of interest, candidates that match the above criteria will be contacted.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
Skills
Administration, Secretary, Legal Terminology, Data Entry, Brief Processing, Diary Management, Document Management, File Management, Billing and Invoicing, Records Management, Compliance and Regulatory Knowledge
Education
Secondary School/High School
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