Administration Officer

2 weeks ago

City of Greater Geelong, Australia Murrindindi Shire's Youth Climate Action Group Full time
Administration Officer - Operations & Maintenance

Join to apply for the Administration Officer - Operations & Maintenance role at Murrindindi Shire Council.

Full Time / Permanent

Work in a supportive, team environment collaborating with various council departments.

Based at Council's Operations Centre in Alexandra.

Make a significant difference in our community

Council is looking for a motivated, detail-orientated administration superstar to join the Operations and Maintenance team. If you're organised, proactive, and eager to contribute to a fast-paced office environment, we'd love to hear from you

About This Opportunity

In this role of Administration Officer – Operations and Maintenance, you will be responsible for supporting day-to-day administrative operations whilst ensuring smooth and efficient office functions. This is an ideal role for someone looking to build a career in administration and develop skills across various council business functions.

Key Responsibilities
  • Maintain the highest standards of customer service for both internal and external customers.
  • Collaboration with other staff in the performance of duties to achieve positive customer outcomes and promote innovation in the delivery of our services.
  • Administer and ensure timely responses to customer requests relating to Infrastructure Operations, including receiving of correspondence/calls, provide first level response, entering data and preparation of correspondence.
  • Provide administrative support to ensure departmental compliance with internal governance requirements and resource management such as record management, staff management (recruitment, induction, staff exits, performance reviews), financial such as credit card reconciliation, purchase orders and goods receipting, maintaining forms and documents for promotion of services, fees and charges on Councils website and elsewhere.
  • Provide support to the Department including drafting correspondence, assistance with the preparation of strategic documents (e.g. business Plans) and Council reports, to a high standard.
  • Collate monthly statistical reports for review by the Manager including presentation of relevant administration comments. (Correspondence, works request data etc.)
  • Regularly review & follow up with Coordinator Asset Maintenance on outstanding works requests or correspondence or Risk Register issues.
  • Assist with conducting meetings through calendar appointments, venue booking and catering etc.
  • Fulfil other duties as directed.
What You Will Bring
  • Demonstrated experience (3 years) in a work situation which requires a similar range of skills and administrative experience.
  • Demonstrated ability to collaborate as part of a team to increase efficiency and introduce innovation in the workplace.
  • Completion of secondary education.
  • Computer proficiency in MS Office standard applications, and strong word processing skills.
  • Demonstrated commitment to customer service.
  • Good written and verbal communication skills to liaise with a wide range of internal and external stakeholders.
  • Ability to work independently and contribute to team outcomes.
What We Offer

Murrindindi Shire is situated on Melbourne's peri-urban fringe and encompasses the charming rural townships of Alexandra, Eildon, Kinglake, Marysville and Yea. The Shire benefits from great natural beauty and tourist attractions such as Lake Eildon, picturesque national parks, the Great Victorian Rail Trail and access to Victoria's snowfields. We are located within proximity to Melbourne, a lovely 60 to 90 minute drive from Melbourne, depending on your route.

We offer a supportive and flexible work environment within a supportive team along with ongoing professional development and a range of employee benefits designed to promote a positive work/life balance.

How to apply

For more information about the role, please contact Melissa Spinks, Coordinator Asset Maintenance on (03) 5772 0333.

Applications should contain a cover letter, resume and address the key selection criteria set out in the Position Description (also listed above in the "what you will bring" section of this ad). Please note that applications not addressing the selection criteria may not be considered.

You Can Submit Your Application And Any Accompanying Attachments
  • online – you will receive an email notification confirming your submission
  • by email to msc@murrindindi.vic.gov.au
  • or post them to Murrindindi Shire Council, PO Box 138, Alexandra 3714.

Applications close at 11.45 pm, on Thursday 20 March 2025.

Conditions Of Employment
  • provides evidence of eligibility to work in Australia.
  • undertakes a satisfactory Police Check.
  • provides evidence of a valid drivers licence.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Government Administration

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