Operation Assistant
2 weeks ago
Location: Melbourne, VIC
Job Type: Full-Time
About Us
Sungrow Power Australia is a leading developer of renewable energy projects, delivering utility-scale solar and battery energy storage systems across Australia. With strong backing from our global headquarters and a dynamic local team, we are expanding rapidly and are looking for an experienced and reliable Administrative/Operational Assistant to join our Melbourne office.
About the Role
We are seeking a proactive and detail-oriented Administrative/Operational Assistant to support our daily business operations. This role provides essential assistance to the Operations Manager and a wider team, ensuring smooth internal processes and communication with external stakeholders. You will play a critical part in managing administrative tasks, supporting finance and HR coordination, and contributing to the efficiency and professionalism of the organization.
Key Responsibilities
- Provide administrative and secretarial support to company executives and team members
- Coordinate meetings, travel arrangements, and event logistics
- Perform data entry and reporting tasks, operate corporate ERP systems, and coordinate communications with the HQ team
- Maintain databases, manage records, and support document control
- Oversee office supply procurement and vendor coordination
- Ensure internal systems and records are kept up to date
- Assist with project coordination, including schedules, reporting, and milestone tracking
- Occasionally attend external meetings to gather client feedback or support operations
- Assist in organizing corporate culture activities
- Assist project development colleagues in projects document management
What We're Looking For
- Minimum 1 years' experience in an administrative, business support or operational support role, ideally in a professional services or project-based environment
- Excellent verbal and written communication skills
- High attention to detail and discretion in handling confidential matters
- A proactive and flexible mindset with a collaborative team spirit
- Proficiency in Microsoft Office 365 (Excel, Word, Outlook)
- Must have full working rights in Australia
Desirable
- Experience in renewable energy industry
- Familiarity with financial tracking and invoicing
Why Join Us
- Be part of a fast-growing company driving Australia's clean energy future
- Work in a supportive, multicultural environment with opportunities for growth
- Convenient office location in Chadstone, VIC
- Access to professional development opportunities and collaborative team culture
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