Administration Assistant/Receptionist

1 week ago

Melbourne, Victoria, Australia Hall Chadwick Full time

The Administrative Assistant/ Receptionist works closely with the Admin team assisting with a variety of administrative duties and provides back up assistance to Reception.

Key Responsibilities
  • Manage and sort incoming mail, including ATO correspondences/notice of assessments, maintain ATOmate
  • Generate cover letters for clients
  • Scan and save documents into our electronic filing system
  • Assist Reception, including covering lunch breaks, leave periods and overflow as required
  • Update the digital library with new resources
  • Run errands such as banking and posting, and local pick-ups/deliveries when needed
  • Manage and update the database (APS)
  • Manage and maintain Compu-Stor (offsite archiving system)
  • Coordinate DocuSign signing processes
  • Administer ShareFile access
  • Maintain appropriate stationery supplies
  • General upkeep of office areas, maintaining the tidiness and organisation of the stationery room and kitchen facilities
  • Flexibly assist other members of the Administration team as requested
  • Undertaking other duties within the reasonable scope of the role as requested by Managers and Directors
Skills and Experience
  • 12+ months administrative experience in a corporate setting including Reception duties
  • Intermediate Microsoft office skills
  • Excellent communication skills including a professional and personable phone manner
  • Positive and enthusiastic attitude, reliable and self-motivated
  • High customer service orientation
  • High level of accuracy and attention to detail
  • Ability to work independently, as well as effectively and collaboratively within a team
  • Ideally minimum certificate IV in business administration/related field. Accounting knowledge a plus.
What we Offer
Here's some of what you can expect:
  • Annual remuneration reviews.
  • Career Development Conversations focusing on your development and career path.
  • Investment in your continual learning.
  • An open door, feedback culture.
  • Support to balance your work and life commitments.
  • An active social club and opportunities to connect with others.
  • Access to Employee Assistance Program.
  • Wellbeing resources including fruit, coffee, monthly massages, flu shots and EAP.
  • An employee referral program including an attractive bonus.
  • The firm is certified as a "Great place to work".
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