Executive Assistant

4 weeks ago

Melbourne, Victoria, Australia University of Melbourne Full time
Overview

Executive Assistant to the Precinct Lead at Austin Health, reporting to the Manager of the Department of Surgery under Melbourne Medical School. Provide crucial support across university and hospital environments, manage complex schedules, enable collaborative research activities, and liaise with diverse stakeholders. This role supports medical education and research at a leading institution.

Responsibilities
  • Provide Executive Support: Manage the Precinct Lead's schedule, correspondence, and administrative needs across multiple roles in the university and hospital.
  • Coordinate Research Activities: Support research groups with administrative tasks, including development of grant applications, ethics submissions and research meetings, facilitating progress of medical studies.
  • Manage Stakeholder Relations: Act as a key liaison between the Department, hospital staff, and external partners with diplomacy and discretion.
  • Oversee Administrative Processes: Ensure smooth operation of departmental activities, including honorary appointments, staff reviews, and committee support.
You may be a great fit if
  • You are a highly organised professional with experience in healthcare or academic environments, with excellent communication skills and the ability to manage confidential information across multiple stakeholders.
Qualifications
  • Relevant tertiary qualification or equivalent experience in a similar role.
  • Strong project and event management skills.
  • Excellent written and oral communication abilities.
  • Experience in committee support and minute-taking.
  • Proficiency in MS Office, Zoom, Teams, and ideally university-specific systems.
  • Comfort working in both university and hospital environments.
What we offer
  • Flexible work arrangements and a supportive environment with a commitment to inclusion and wellbeing.
  • Leave provisions to support work-life balance.
  • Salary packaging and access to discounted services including health insurance.
  • Health and wellbeing services including an Employee Assistance Program.
  • Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for immediate family members.
Additional information

For more information refer to the attached Position Description. Applications close: 23 September 2025. Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Contact: Dijana Pourgoutzidis via hr-careers@unimelb.edu.au with the Position Number and Job Title as the subject. Please do not share your application to this email address.


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