Project Admininstration Assistant

2 weeks ago

Westbrook, Australia Jobs360 Full time
  • Medical and Dental Insurance
  • Clark Office-based
  • Day Shift

Roles and Responsibilities
  • Invoice Coding (Multiple Projects)
  • Review and verify invoices, ensuring the date, invoice number, biller details, quantity, description and receipt of goods align with project documentation (e.g., site diaries, purchase orders)
  • Confirm with Site goods have been received, work has been completed
  • Confirm quantities and rates against purchase orders or related project correspondence
  • Accurately assign project-specific codes to invoices, ensuring proper allocation to the correct project, budget line, and cost category
  • Generate purchase orders where necessary, ensuring all invoices are correctly coded and ready for approval
  • Submit batches of invoices to the relevant Contracts Administrator (CA) for review and approval
  • Check and escalate errors when relevan
  • Report on areas for improvement.

Skills and Qualifications:
  • Strong attention to detail and accuracy in invoice coding across multiple projects.
  • Exceptional organizational and time-management skills to handle coding and financial tasks across several projects simultaneously.
  • Proficiency in using Procore or similar project management systems.
  • Excellent communication and collaboration skills with the ability to work across teams and projects.
  • Previous experience in construction administration is preferred, but not required.

Work Setup:
  • Onsite: Philexcel, Clark
  • Hours: Monday to Friday, 6:00 AM - 3:00 PM

ShoreXtra Perks
  • HMO Upon regularization
  • Dayshift schedule
  • Fixed Weekends off
  • Game lounge
  • Shorelife perks (gym membership discounts and more)
  • Engaging monthly activities
  • Free and unlimited barista-style coffee
  • Free parking and shuttle services
  • Employee referral incentives (Bronze)
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