Finance Officer- Accounts Payable

Company Description

Mondrian is a way of travel. With its groundbreaking design and progressive programming, it is a "must" destination for locals or travellers. Mondrian is always at the heart of the most exciting cultural scenes in the world, serving up innovation and creativity for everyone. Mondrian provides a playful framework so that guests and locals alike can immerse themselves in the culture of each city it inhabits. Mondrian Gold Coast is an immersive precinct that reflects the culture of one of Australia's most iconic coastal destinations.

Join our cultural precinct of imaginative spaces that reflect sun, sand, and surf, enveloped around dynamic dining, entertainment, a cutting-edge spa with a world-class edge.

We're seeking creatives, innovators, and disruptors who challenge the status quo and are ready to be agents of change as we usher in one of the most exciting, progressive, and forward-thinking brands set to make Burleigh its home.

Job Description

This position is responsible for providing flexibility within the Finance Department and to strengthen the overall skill base of the financial team. The Finance Officer may, at any one time, be responsible for the hotel's financial functions including but not limited to: processing credit applications, invoicing, debt collection, Accounts Receivable, Accounts Payable, and general cashiering duties.

Accounts Receivable Duties

1. Process all Credit Applications, ensuring that clients are notified promptly and professionally.
2. In the A / R module, set up A / R accounts for newly approved credits and ensure creditors' details are correct at all times.
3. Accountable for the accurate processing of all A / R accounts.
4. Ensure that all Trade Debtors' invoices are accurate; all services invoiced are supported by a valid guarantee of payment and the room rates are correct.
5. Timely transfer of the invoices to the City Ledger and prompt emailing/mailing of the invoices to debtors.
6. Complete a daily summary of all adjustments related to the City Ledger; ensure that it is distributed as necessary and reconciled with a PMS generated report at the end of shift.
7. Ensure that all debtors trading beyond their normal terms are followed up regularly and that the Financial Controller / Assistant Financial Controller is notified of any accounts that are continually in this situation.
8. Check all travel agent commission payments on a weekly basis.
9. Ensure that all credit card transactions are verified for completeness.
10. Promptly liaise with Front Office and bank for any credit card disputes.
11. Ensure that all Month End reports are printed and forwarded to the Financial Controller to prepare the balance sheet reconciliation.
12. Perform 'month end close' of the debtor's system (in the rare cases where the A / R Ledger is not interfaced to the Accounting system).

Accounts Payable Duties

1. Verify invoices for accuracy and authorizations. Ensure the approved purchase orders are attached and invoices signed off by the relevant department head. Any concerns on an invoice should be immediately brought to the attention of the Financial Controller.
2. Ensure vendor information is up to date in A / P module.
3. Ensure invoices processed in the A / P ledger are coded with appropriate supplier and general ledger account codes. Ensure the proper accounting of the Goods and Services Tax in the A / P Ledger.
4. At month end, carry out a reconciliation between inventory system ledger and Accounts Payable ledger to ensure the two ledgers agree.
5. In the case where there is an interface between the inventory system and the A / P ledger, ensure completeness and accuracy between all invoices received and the system data before importing into the General Ledger.
6. Appropriate control measures are taken to avoid any duplicate accounting or payment of invoices.
7. Prepare payment runs, strictly following vendor payment terms.
8. Reconcile the detailed payment run report with the approved invoices and their purchase orders, then submit to two bank signatories for supervision before authorising the payment run.
9. Coordinate overseas payments with the bank or available online facilities (i.e., Amex online).
10. Reconcile suppliers' statement of account and follow-up for any missing invoices.
11. Ensure all paid invoices are securely filed away (preferably by batch payment date) and system-generated remittance advices are attached to the paid invoices.
12. Prepare accruals journal to cover all outstanding purchase orders and goods or services received without an invoice, re-occurring expenses.
13. Regularly monitor the A / P ageing report and follow-up on any credit notes / missing invoices.

Additional Information

Supports Finance by handling credit apps, invoicing, collections, A / R, A / P, and cashiering, enhancing team flexibility and skill base.