Administration Officer

2 weeks ago

Melbourne, Victoria, Australia Chisholm Institute Full time
Administration Officer - Building and Construction

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Administration Officer - Building and Construction

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  • Mode: Full-time, Fixed term to 26 December 2025
    • Mode: Full-time, Fixed term to 26 December 2025
    • Salary: $61,677 p.a. Plus Superannuation
    • Location: Dandenong

    Chisholm is seeking an experienced Administration Officer for our Building and Construction Business Area.

    BELONGING & INCLUSION

    Chisholm is resolutely diverse. We celebrate our people's unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm's culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities.

    About The Role

    As an Administrative Officer in Building and Construction Business Area, your key responsibilities include:
    • Provide a high level of customer service to students, customers and staff
    • Assist with the coordination of internal and external events such as Award Ceremonies, Expos, Conferences and functions
    • Assist in the preparation a range of regular and adhoc reports, documentation, papers and submissions
    • Provide support in the use of procurement and reconciliation finance systems including invoicing and purchase orders
    • Provide assistance with meeting support including room booking, preparation, minutes, agendas and document dissemination
    • Provide support in the control stock and stationary ordering to ensure cost control and the reliability of equipment and stock levels
    • Assist in maintaining a centralised electronic filing system for records in the area, including TRIM and manual records, to ensure accessibility and reliability of business information

    About You

    You are a highly motivated individual with proven experience in providing administrative support in a complex working environment.

    Qualifications Required For The Role
    • Relevant Tertiary qualifications in Business Administration or related disciplines or equivalent experience in a similar role

    About Us

    Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne's southeast and online. We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.

    We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.

    At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.

    Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.

    What We Offer
    • An Inclusive work culture- Chisholm is resolutely diverse. We celebrate our people's unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education.
    • Professional Development- continue to grow your career
    • Networking Opportunities with Industry Partners
    • State of the art facilities on our campuses
    • Free on-site parking as well as locations close to public transport
    • Free Employee Assistance Program- get the support you want. Its confidential.

    If this is the job for you, please apply online now. We look forward to receiving your application

    Important Information About Your Application

    Your application should include:
    • a cover letter
    • your resume
    • contact details of three (3) referees

    Please note, appointment to this position is subject to satisfactory completion of Safety Screening requirements including:
    • Verified copies of all qualifications and transcripts as listed on resume.
    • Current & Valid Working with Children Check (Employee and not Volunteer)
    • Verified copy of unrestricted rights to work in Australia
    • Verified Police Check (at employee expense)

    Applications for this position close at 9am Thursday 11 September 2025.

    If you have any questions regarding the position or require further information, please contact Adam Laxton, Manager - Building & Construction at adam.laxton@chisholm.edu.au.

    We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements please contact our Belonging & Inclusion Lead by emailing ashlea.hey@chisholm.edu.au.

    Chisholm Institute reserves the right to withdraw an advertised position at any stage.

    Find out more about us by visiting us on our Website and social media sites.

    Position Description

    How To Apply
    • If you have NOT registered with our Online Application System, you can begin your Application by clicking the 'Begin' button below.
    • If you know your Login details, click here and follow the steps.
    • FORGOTTEN YOUR LOGIN DETAILS? click here and follow the steps.
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    By choosing to continue, you agree to the privacy policy. Show Privacy PolicySeniority level
    • Seniority levelNot Applicable
    Employment type
    • Employment typeFull-time
    Job function
    • Job functionAdministrative
    • IndustriesEducation Administration Programs

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