Vehicle Administration Officer

3 weeks ago

Brisbane, Queensland, Australia SG Fleet AU Full time

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About The Role…

This position is responsible for providing administration assistance, associated with the management of stock and disposal of vehicles to meet or exceed our client's and the business's requirements by processing returned assets from arrival through to completion of sale, to the wider Disposal Team.

Tasks And Responsibilities…

The major responsibilities of this position include but are not limited to:

  • Perform complete physical vehicle checks including climbing in and out of vehicles to complete condition reporting and recording of unfear wear and tear details;
  • Relocating vehicles (both manual and automatic) to within the warehouse and moving them when/as required; as well as other administration for all vehicles in stock.
  • Ensure all driver purchase / sales enquiries nationwide are followed up and processed accurately in accordance with all applicable laws of the state the vehicles are sold in
  • Assist in ensuring all end of lease transportation is organised and coordinated with internal and external stakeholders
  • Complete physical vehicle checks including vehicle condition reporting, recording of unfair wear and tear details and administration of documentation for all vehicles in stock
  • Carry out stock management of returned leased and client owned assets
  • Assist in preparing the vehicle for tender process, including updating registration plates, including transfer of registration at local Traffic Authority and presenting vehicles for tender display
  • Provide SAP support to assist during periods of heavy volumes and absences within the team
  • Assist the Trade Advantage team to load vehicles into Miles and other administration tasks as directed

  • Experience in a customer service role
  • Ability to build/maintain strong, productive relationships
  • Experience in an administrative role
  • Experience in engaging and negotiating with internal/external suppliers and customers
  • Effectively communicates verbally and in writing
  • Professional and courteous customer service skills
  • Proficient data entry skills, with an emphasis on accuracy and speed

About The Role…

This position is responsible for providing administration assistance, associated with the management of stock and disposal of vehicles to meet or exceed our client's and the business's requirements by processing returned assets from arrival through to completion of sale, to the wider Disposal Team.

Tasks And Responsibilities…

The major responsibilities of this position include but are not limited to:
  • Perform complete physical vehicle checks including climbing in and out of vehicles to complete condition reporting and recording of unfear wear and tear details;
  • Relocating vehicles (both manual and automatic) to within the warehouse and moving them when/as required; as well as other administration for all vehicles in stock.
  • Ensure all driver purchase / sales enquiries nationwide are followed up and processed accurately in accordance with all applicable laws of the state the vehicles are sold in
  • Assist in ensuring all end of lease transportation is organised and coordinated with internal and external stakeholders
  • Complete physical vehicle checks including vehicle condition reporting, recording of unfair wear and tear details and administration of documentation for all vehicles in stock
  • Carry out stock management of returned leased and client owned assets
  • Assist in preparing the vehicle for tender process, including updating registration plates, including transfer of registration at local Traffic Authority and presenting vehicles for tender display
  • Provide SAP support to assist during periods of heavy volumes and absences within the team
  • Assist the Trade Advantage team to load vehicles into Miles and other administration tasks as directed

SKILLS AND EXPERIENCE…
  • Experience in a customer service role
  • Ability to build/maintain strong, productive relationships
  • Experience in an administrative role
  • Experience in engaging and negotiating with internal/external suppliers and customers
  • Effectively communicates verbally and in writing
  • Professional and courteous customer service skills
  • Proficient data entry skills, with an emphasis on accuracy and speed

Who We Are

We are a financial services company that specialises in fleet management, vehicle leasing and salary packaging, with a presence across Australia, the UK and NZ. A total portfolio under management of $2.5 Billion and over 1200 employees.

SOME OF OUR PERKS INCLUDE
  • Recharge and relax with up to four extra days of leave each year. We call them Wellness days
  • We offer industry leading 20 weeks paid parental leave
  • Save plenty with vehicle salary packaging
  • Monetary service milestone awards
  • Recruitment referral bonus
  • Discounted mobility products and services
  • Flexible work arrangements
  • Career progression opportunities (over 25% of our vacancies get filled internally)
  • Education support towards your growth, including an individual learning budget per year, free access to LinkedIn Learning and more
  • Two paid volunteer days each year to give back to causes that matter to you
  • Health and wellbeing support including a subsidy and an innovative Employee Assistance Program

WHAT'S NEXT

We'd love to hear from you if you're ready to take on your next challenge at a company that embodies diversity and belonging and offer work-life balance and career development.

We are a proud equal opportunity employer. Resumes may be sent, and interviews may take place prior to closure date for applications. To give yourself the best chance of selection, please do not leave your application to the application 'close' date. As a pre-requisite to employment, the successful applicant will be required to complete a pre-employment screening.Seniority level
  • Seniority levelEntry level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative

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