Office Coordinator

7 days ago

Sydney, New South Wales, Australia BBC Group and Public Services Full time

Sydney, AU, NSW 2060

BBCS Australia Pty Ltd

Job Closing Date: 21/3/2025

THE ROLE

Job Title: Office Coordinator

Contract type: Permanent, Full Time (We are open to Part Time applicants as well. Please confirm in your application your preference.)

Location: North Sydney

Working rights: Candidates must have Australian full working rights.

Internal Stakeholders: This role will partner and support across all lines of business.

Working for BBC Studios, we are all part of a premium content and production company that inspires global audiences. We are proud to represent some of the world's biggest, most trusted and loved content brands. In Australia and New Zealand, we bring the best of bold, British storytelling to our region through distributing content to broadcasters, our seven branded services on subscription platforms and our own local production arm, as well as other commercial partnerships such as live entertainment and licensing.

Our Values: Audiences. Creativity. Trust. Respect. Accountability. One BBC.

Job Purpose

The Office Coordinator is an integral role in supporting the best-in-class office experience for BBC Studios employees and clients at our North Sydney office and edit suites. This role will span across facilities and daily office operations. The role may be required ad hoc to work on a flexible basis, occasionally out of hours and at occasional weekends, if required.

Key Responsibilities and Accountabilities

Office Management

  1. Main point of contact for all employee office related issues and queries
  2. Manage reception mailbox (email and voicemail enquiries) and post
  3. Ensure office is organised and presentable including tidying up meetings rooms, if required
  4. Be the main point of contact for visitors to the office including security access, room bookings, visitors parking and general hospitality
  5. Management of all office supplies and budget including catering for events/general office, drinks, stationery and other general office supplies
  6. Administer ordering and payment of office related costs
  7. Receive and arrange for office deliveries, couriers, FedEx etc
  8. Manage new starter packs
  9. Credit card reconciliation for office costs
  10. Maintain up-to-date office communication e.g. screens, notice boards etc

Facilities/Operations

  1. Maintenance and purchasing of office facilities and equipment within budget
  2. Participation in the business continuity team
  3. Manage building access cards including for visitors and contractors
  4. Manage car park spaces as required
  5. Attend building management meetings
  6. Manage building maintenance, including repairs, decorative upkeep, refurbishments and renovations, in conjunction with third-party suppliers and contractors

Office Health & Safety

  1. Participate in quarterly WHS Committee meetings and lead routine WHS office inspections
  2. Organise training for Fire Wardens
  3. Keep first aid kits and other emergency equipment up to date and stocked
Knowledge, Skills, Training & Experience
  1. Previous experience in similar office management role
  2. Ability to be proactive and take initiative in a global fast-paced environment
  3. Ability to influence and manage expectations with a wide range of stakeholders
  4. Ability to build relationships with internal and external stakeholders while being an ambassador of BBC Studios values
  5. Ability to champion an environment of trust, belonging and safety
  6. Experience in operations, hospitality, facilities and budget management
  7. Excellent communication and networking skills
  8. Strong organization skills with the ability to multitask projects from start to finish
  9. Strong attention to detail and ability to manage tasks efficiently and effectively
  10. Competent with Microsoft Office suite
  11. Proven experience of working with confidential information and the ability to maintain that confidentiality both internally and externally
  12. Proven flexible approach and a team player
Key Relationships

External: Vendors, building management, WHS partners and visiting clients and contractors.
Internal: HR, Technology/Operations, Communication, Team assistants across all business units, senior leaders, all employees.

Perks and Benefits
  1. 25 days of annual leave
  2. 18 weeks paid parental leave
  3. 2 days volunteer leave per year
  4. Annual Flu Vaccinations
  5. Annual Skin Checks
  6. Employee Assistance Program
  7. Access to Sanctus Coaching and Unmind platform
Diversity and Inclusion

We value and respect every employee's unique contribution, enabling them to thrive and achieve their full potential.
We want to attract the broadest range of people because the more diverse our workforce, the better able we are to elevate the voices and truths of modern life to resonate with our diverse audiences.
We'd love to hear from you, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.
We are also committed to improving accessibility in our hiring processes, so if you would like to make a request for support or reasonable adjustments to complete your application, please email us at reasonable-adjustments.APAC@bbc.com and we will be in touch.

Please click the Apply button to share your CV along with a cover letter.

DISCLAIMER

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

BBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited, company no: 01420028, registered address: 1 Television Centre, 101 Wood Lane, London, United Kingdom W12 7FA.

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