Pre-Contracts Administrator

4 weeks ago

Adelaide, South Australia Topcoat Asphalt Full time

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Topcoat Asphalt, part of the VSA Roads Group and Colas Australia since February 2018, is South Australia's leading supplier of asphalt production and contracting services. Topcoat Asphalt has been delivering projects in the civil, state, and local government construction sectors since 1990.

The Role

We are looking for a motivated and detail-oriented Pre-Contracts Administrator to drive our pre-contract activities from our Wingfield depot.

In this critical role, reporting to the Commercial Manager, you will lead the preparation, negotiation, and administration of construction contracts. You'll ensure that all commercial and legal terms are meticulously aligned with the client documentation, facilitating a smooth transition into project delivery. Compliance with Topcoat's Integrated Business Management System (IBMS) will also be a key focus.

If you're ready to make an impact in a dynamic environment, we want to hear from you.

Key responsibilities & requirements:

  • Lead the review and negotiation of head contracts and subcontracts to ensure alignment with project scope and risk profiles.
  • Collaborate with the pre-contracts team to prepare and review contractual components of tender packages.
  • Manage pre-contractual matters, including confidentiality deeds and preliminary agreements.
  • Ensure compliance with Topcoat Asphalt's Integrated Business Management System (IBMS) and ISO/FSC standards.
  • Maintain accurate records of all contract-related activities in line with Topcoat minimum standards.
  • Serve as the primary point of contact for contract-related matters during the pre-construction phase.
  • Maintain contract registers, variation logs, and procurement trackers.
  • Identify and escalate contractual risks and opportunities to senior management.

Relevant experience in contract administration, preferably in the construction or engineering industry.

Strong negotiation and communication skills.

Proficient in contract management software and Microsoft Office Suite.

Excellent attention to detail and organisational skills.

Ability to work collaboratively in a team-oriented environment.

Knowledge of legal terminology and contractual obligations.

Strong problem-solving skills and the ability to manage risks effectively.

Experience & Qualifications:

  • Tertiary qualification in Construction Management, Quantity Surveying, Law, or equivalent.
  • 2+ years' experience in contract administration or commercial roles within the construction industry is essential.
  • Current Drivers Licence.
  • Demonstrable experience leading contract negotiations and managing legal and commercial risk.
  • Strong working knowledge of Australian construction contracts (e.g., AS 4000, AS 2124).
  • Excellent communication, negotiation, and stakeholder management skills.
  • Familiarity with construction management software (e.g., Procore, Aconex, Jobpac).

The successful applicant will be rewarded with:

  • A competitive annual salary.
  • Company phone & laptop for work-related tasks.
  • Professional work environment with a positive company culture.

Why work for us

VSA Roads is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We strongly encourage applications from Aboriginal, Torres Strait Islanders & people from culturally diverse backgrounds.

To be eligible for this role, you must have the right to work in Australia, and the necessary experience and qualifications required.

Please note that only shortlisted candidates will be contacted.

No agencies, thank you.

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