Trade Mark Administration Assistant

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Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialisation, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of more than 480 people includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.

Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.

About the Role

An opportunity is available for an accurate and reliable Trade Mark Administration Assistant to join our Trade Mark team on a fulltime basis working in our Sydney, Brisbane, or Melbourne office.

The key focus of this role will be to provide administrative and data entry support across a range of Trade Mark functions including but not limited to database maintenance, renewals and docketing. This is a fast-paced role, with a high volume of tasks, working to tight deadlines on a daily basis. Some of the key responsibilities are listed below.

• Database Management: Accurately enter and update trade mark data in the internal S&F system, including new applications, searches, oppositions, ownership changes, and takeovers.
• Renewal Administration: Manage trade mark renewal reminders, prepare cost estimates, and handle client correspondence related to renewals.
• Filing Support: Prepare draft documentation for trade mark filings in Australia, New Zealand, and internationally, including application forms, client reports, and instructions to agents.
• Client & Agent Correspondence: Draft internal and external emails/letters to clarify or confirm trade mark details and instructions.
• Monitoring & Reporting: Track progress of filings and renewals, ensuring accurate database entry, timely reporting, and billing to clients.
• General Support: Perform additional duties as required, aligned with the responsibilities of the role.

About You

• Prior experience in Intellectual Property highly desirable but not essential.
• A high degree of IT literacy with the ability to learn new software programs quickly.
• Familiarity with Inprotech or similar IP software highly desirable.
• Strong attention to detail.
• Self-motivated with the ability to work with limited supervision.

Why Us?

Spruson & Ferguson offers a wide range of benefits aimed at supporting our employee's ongoing development, including but not limited to:

• A flexible work environment including working from home;
• A supportive team-based environment with learning and development opportunities;
• Health and well-being programs; and
• Paid parental leave for all genders.

Spruson & Ferguson is committed to promoting and maintaining a workplace culture of shared respect to enable us all to feel valued and be the best we can be.

How to Apply

We encourage applications from Aboriginal and Torres Strait Islander people and individuals from diverse backgrounds. We remain committed to providing reasonable and fair adjustments to provide a positive, barrier free, transparent recruitment process and supportive workplace.

If this role sounds like a great fit, apply now with your updated resume and cover letter introducing yourself and why this role is right for you.

Please note, only shortlisted candidates will be contacted directly.

Successful candidates will undergo a standard pre-employment screening as part of the hiring process within the IPH Group. This process may include verifying key information such as your identity, qualifications, references, and criminal history. By submitting your application, you acknowledge that you may be required to complete any necessary background checks relevant to the role.

Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative and Legal
• IndustriesLegal Services and Law Practice

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