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Administrative Assistant

2 weeks ago

Sydney, New South Wales, Australia beBeeParalegal Full time $84,000 - $115,000
Job Title:

Renewals Paralegal

We are seeking a highly organized and efficient Renewals Paralegal to join our Trade Mark team.

The ideal candidate will have strong technical skills in Microsoft Office products, excellent customer service approach, and ability to communicate clearly with internal and external clients.

Key Responsibilities:

  • Ensure the efficient management of local and foreign renewals including sending reminders and notifications.
  • Act as a point of reference with enquiries for both internal and external clients.
  • Export and import case data between Inprotech on a weekly basis.
  • Process instructions for payments, including invoicing and crediting clients.
  • Liaise with clients and lawyers to provide quality and accurate information.
  • Pro-actively assist with streamlining existing practices and procedures to create efficiencies within the Trade Mark Renewals team.

Requirements:

  • Experience in Intellectual Property is preferred but not essential.
  • Administrative experience is preferred but not essential.
  • Strong understanding of financial and billing processes is preferred but not essential.
  • Intermediate technical skills in Microsoft Office products (Word and Excel).
  • Able to communicate clearly with internal and external clients.
  • Superior typing and data entry skills.
  • Excellent customer service approach.
  • Excellent levels of attention to detail and accuracy.
  • Excellent time management skills with the ability to effectively prioritize workload.
  • Ability to follow procedures and existing processes to ensure all deliverables are completed accurately and within the required timeframe.
  • High level of initiative and ability to self-manage.

Benefits:

  • Hybrid working environment that promotes flexibility and balance.
  • Values-led culture built around Collaboration, Excellence, Service, and Curiosity.
  • Ongoing training and professional development opportunities.
  • Diverse and inclusive workplace where your ideas are valued.