Legal Assistant, Real Estate

About this role

Legal Assistant, Real Estate & Projects

• Award-winning Australian private practice
• A firm with a strong reputation for having an authentic and inclusive culture
• Flexibility to balance working from home and the office

About the Company

Lander & Rogers is a leading independent law firm with offices in Melbourne, Sydney, Brisbane, and Canberra, achieving global reach in the legal services market.

Our focus is on innovating the client experience and leading change in legal service delivery. We are also committed to supporting our communities through pro bono work.

About the Role

This is a fantastic opportunity to join our highly regarded Real Estate & Projects team, advising on some of Australia's and Asia-Pacific's largest property transactions and infrastructure projects.

As a Legal Assistant, you will provide administrative and legal support to the wider group, ensuring both group and client processes are followed.

We are looking for someone with existing legal assistant experience in real estate, projects, or commercial practice, who is enthusiastic about making a meaningful contribution and joining an energetic team that values initiative and collaboration.

Responsibilities

1. Perform administrative services including drafting, editing, and proofreading letters, agreements, and other transactional documents.
2. Perform property and other searches through third-party providers (e.g., InfoTrack, GlobalX).
3. Format documents in line with the firm style guide, including updating cross-referencing and converting from other styles.
4. Prepare and compile large transactional documents into PDFs with multiple annexures.
5. Arrange registration and stamping of physical and electronic documents with land titles offices.
6. Open and close files in the practice management system.
7. Manage client and matter data within the practice management system.
8. Handle monthly client billing and ad hoc client reporting.
9. Assist with ad hoc diary management.
10. Liaise with clients via phone and email for administrative queries.
11. Coordinate with internal business service teams on various matters.
12. Maintain electronic files in document management systems, including version control.
13. Manage incoming and outgoing physical mail through the Digital Mail Room.

About You

1. Experience supporting legal teams in a law firm setting.
2. Exposure to real estate, projects, commercial, or construction law is highly desirable.
3. A Certificate in Legal Studies is preferred but not essential.
4. Proficiency in MS Office Suite is essential; experience with practice and document management systems is a plus.
5. Excellent verbal and written communication skills, with strong attention to spelling and grammar.
6. Proven decision-making and problem-solving skills.
7. Strong time management and organizational abilities.
8. Diplomatic and consultative approach to influence and conflict management.
9. Ability to build strong working relationships.
10. Team-oriented with leadership qualities.
11. Passion for delivering high-quality customer service.
12. Meticulous attention to detail.
13. Ability to maintain confidentiality and discretion.
14. Willingness to learn and develop new skills.
15. Friendly, approachable, and flexible demeanor.

Culture

People choose Landers for our down-to-earth, collaborative, and supportive culture. We invest in our people and empower them to bring their best selves to work, both personally and professionally. We promote a diverse and inclusive environment with a focus on wellbeing, leadership, and development.

Benefits

Lander & Rogers offers various benefits to support professional growth, health, and community involvement, including:

1. Hybrid work model: flexibility to work from home and the office.
2. Additional leave: up to five weeks of paid annual leave plus an annual wellness day.
3. Home office, fitness & wellness allowance: an annual $250 allowance for health and workspace setup.
4. Tech discounts: corporate discounts on DELL products.