Office Coordinator

3 weeks ago

City of Lake Macquarie, Australia Level Group ANZ Full time

Join Our Growing Team – Be the Backbone of Our Operations

Are you an organised, detail-oriented admin pro who thrives in a fast-paced trade industry? Do you love keeping things running smoothly while supporting a dynamic team? If so, DABS Plumbing is looking for YOU

We're a family-owned, growing plumbing business based in Newcastle, and we need an Administration Coordinator to ensure our office runs like a well-oiled machine. From customer service to financial processing, this role is perfect for someone who's great with numbers, loves organisation, and enjoys being the go-to person in the office.

What's In It for You?

Your Birthday Off Every Year – Because you deserve it

Employee wellness scheme – Financial contribution to pursuit of health and wellness.
Work-Life Balance – Flexible start and finish times.
A Social, Fun Team – Monthly Friday drinks, team dinners, and a stocked kitchen with snacks & coffee.
Career Growth – We invest in our people, with training and development opportunities.

What You'll Be Doing
  1. Be a point of contact for customer inquiries via phone and email.
  2. Handle invoicing, financial processing, and overdue accounts.
  3. Maintain accurate records and provide administrative support for all operations.
  4. Work closely with the General Manager and Directors to keep everything on track.
  5. Support all operational requirements, including scheduling the field team and ensuring smooth processing of all workflows, including purchase orders and invoices.
Who You Are

Organised, efficient, and passionate about keeping things running smoothly.

Confident in using Simpro and Microsoft Office (or eager to learn).

A great communicator who thrives in a fast-paced environment.

Someone keen to be part of a fun, supportive, and hardworking team.

Location:

Newcastle

Hours:

Full-time, Monday – Friday

Ready to join something great? Apply now and let's have a chat

Key Selection CriteriaEssential Skills & Experience:
  1. Strong background in administration and experience in coordinating scheduling.
  2. Excellent time management and ability to prioritise urgent tasks.
  3. Strong attention to detail and problem-solving skills.
  4. Ability to communicate effectively with both customers and team members.
  5. Ability to work in a fast-paced environment and adapt to changing schedules.
Desirable Skills & Experience:
  1. Experience in a plumbing, construction, or trade-based business.
  2. Experience using Simpro or other trade-based job management software.
  3. Knowledge of invoicing and basic financial administration.
Work Environment & Benefits
  1. Full-time, Monday to Friday, with rotational start times available.
  2. Supportive and dynamic team culture.
  3. Professional development opportunities and ongoing training.
  4. Social events and team-building activities throughout the year.
#J-18808-Ljbffr

  • Admin Officer/Coordinator

    2 weeks ago

    City of Lake Macquarie, Australia BaptistCare NSW & ACT Full time

    Permanent Part-Time Opportunity - WyeeAbout the RoleAre you a master of multitasking with a passion for people? As our Admin Officer/Coordinator, you'll be the friendly face and organised mind behind the scenes, ensuring our residents, families, and staff experience seamless support every day. From greeting visitors with warmth to managing all the admissions...

  • Office Support Professional

    2 weeks ago

    City of Lake Macquarie, Australia beBeeAdministration Full time $65,000 - $84,000

    About us:We strive to deliver care as it should be – with people right at the centre. We are committed to providing exceptional support and services across Australia.Job OpportunityPermanent Part-Time Position AvailableThis is a fantastic opportunity to join our organisation and contribute to our mission of delivering care with dignity and purpose.As...

  • Clinical Care Coordinator

    1 week ago

    City of Lake Macquarie, Australia Adventistseniorliving Full time

    Overview Aged care is never just a job. It can’t be. At Adventist Senior Living, you’ll work with people and an organisation who are truly dedicated to the impact we have on people’s lives. And we see it as a huge privilege to serve and support older people and their families across Northern New South Wales. The Opportunity Adventist Senior Living...

  • Office Coordinator

    5 days ago

    City of Brisbane, Australia Sime Darby Motors Group Full time

    Office Coordinator page is loaded## Office Coordinatorlocations: Australia | SEQ | Brisbane - 146 Kerry Rdtime type: Full timeposted on: Posted Todayjob requisition id: JR116850**Company :**Hastings Deering (Australia) Ltd**About the Role**As our Office Coordinator at Hastings Deering / Sime office (146 Kerry Rd, Archerfield), you’ll play a pivotal...

  • Office Coordinator

    1 week ago

    City of Canning, Australia Western Geotechnical Laboratory Services Full time

    OverviewWestern Geotechnical and Laboratory Services is seeking an experienced office coordinator to join their team in a full-time position based in Welshpool. In this role, you will be responsible for providing administrative support to the company's operations team, ensuring the efficient and effective management of day-to-day office activities including...

  • Clinical Care Coordinator

    3 weeks ago

    City of Lake Macquarie, Australia Adventistseniorliving Full time

    OverviewAged care is never just a job. It can't be.At Adventist Senior Living, you'll work with people and an organisation who are truly dedicated to the impact we have on people's lives. And we see it as a huge privilege to serve and support older people and their families across Northern New South Wales.The OpportunityAdventist Senior Living (ASL) is...

  • Clinical Research Coordinator

    3 weeks ago

    City of Lake Macquarie, Australia GenesisCare Full time

    OverviewJoin to apply for the Clinical Research Coordinator role at GenesisCare. GenesisCare has an exciting opportunity for a passionate Clinical Research Coordinator to join our NSW team based at our oncology clinic located in Lake Macquarie Private Hospital in Gateshead, with travel to Maitland as required. On offer is a full-time permanent position.More...

  • Aged Care Support Coordinator

    1 week ago

    City of Lake Macquarie, Australia beBeeAdmin Full time $60,000 - $80,000

    About the RoleThis role coordinates the smooth and efficient running of the General Manager and Clinical Manager by providing executive administration support daily, contributing to the success of organisational objectives.Provide administrative support to senior managementPurchase supplies as requiredMaintain strict confidentiality for all meetings and...

  • Operations Coordination Officer

    2 weeks ago

    City of Canning, Australia beBeeCoordinated Full time $62,371 - $81,395

    Job Title: Operations Coordination Officer">About this role, we champion coordination that keeps our clients connected to people and places they love.Key Role Responsibilities:Coordinate client services efficiently to meet deadlines and operational requirements.Maintain accurate database updates with timely support for safe, independent living at...

  • Farm Office Coordinator

    4 weeks ago

    Shire Of Lake Grace, Australia Warakirri Cropping Full time

    2 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Company DescriptionWhy working at Warakirri Cropping is for you?You want to work for anCompany DescriptionWhy working at Warakirri Cropping is for you?You want to work for an Australian owned, safety first, family oriented, innovative large scale cropping...