Event Manager

WestCycle is the peak body for bike riding and representative body for eRideables in Western Australia.

OUR PURPOSE: Making riding safe, easy and attractive for all.

WestCycle seeks to make Western Australia an amazing place to ride by championing safe riding and growing our riding community through activities, advocacy and education. We want to share the joy and unlock the benefits of riding, by creating opportunities for people to learn, connect with others, and enjoy all forms of riding.

About the role

Position Overview

WestCycle is seeking a dynamic and experienced Events Manager to lead a diverse portfolio of mass participation and community-focused events, including large scale cycling events to family-oriented community activities. The ideal candidate will be a strong leader who inspires and supports others, while being hands on and takes ownership of every aspect of event delivery.

• Event Management
  • Lead the end-to-end planning and execution of all WestCycle run events.
  • Manage the on-day event coordination of all WestCycle run events including event setup, signage, logistics, volunteer coordination and pack down.
  • Manage all third-party event logistic providers and contractors.
  • Create and manage event documentation such as event management, risk management and emergency management plans.
  • Manage and submit all required approvals for events including Council; Local Police and State Police (Traffic) and Main Roads.
  • Manage all aspects of Traffic Management Plans for WestCycle run events.
  • Manage the timeline and key milestones for WestCycle events
  • Set up event registration systems and lead rider pack collections
  • Execute and source sponsorship opportunities
  • Work closely with the communications team to coordinate event marketing campaigns.
  • Ensure all event personnel including contractors and volunteers, hold valid Working With Children Checks where required.
• Finance
  • Develop and manage budgets alongside Senior Management for all WestCycle run events, accounting for all expenditure on events within approved budgets.
  • Working with Senior Management to ensure that events are meeting all business financial targets.
  • Contractor invoice reconciliation and processing.
  • Ensure cost effective procurement and value for money across all event operations
  • Manage all volunteer requirements of WestCycle events
  • Create and manage a volunteer data base
  • Look at opportunities to foster volunteer support and recognition programs
• Other Duties
  • Fulfil other duties as directed by senior management
• Skills and experience
  • Selection Criteria – Possess relevant qualifications in event management or have equivalent practical experience demonstrating a strong capability in managing both mass participation and community-focused events.
  • Experience in managing and forecasting event budgets, with the ability to optimise resources and track financial performance.
  • Ability to work collaboratively within a team environment while managing individual responsibilities.
  • Skills in handling unexpected challenges and emergencies during events, with a proactive approach to problem-solving and risk management.
  • Strong computer literacy, including proficiency with event management software and tools.
  • Excellent time management skills with the ability to prioritise and manage multiple tasks efficiently.
  • Understanding of the cycling industry including key drivers, challenges and opportunities within Western Australia.
  • Knowledge of digital marketing strategies, social media management, and content creation to effectively promote events and engage with diverse audiences.
  • Experience developing sponsorship packages and a track record of securing sponsorships

Applying

Please read the job description thoroughly before applying.

To apply please email a cover letter (maximum one page) outlining why you are perfect for the role and a copy of your resume. Please include contact details of two referees, who may be contacted should your application progress to the final stage.

If you have any questions about the role, please don't hesitate to get in touch.

Please note: interviews may commence prior to the closing date.

Salary match Number of applicants Skills match

Your application will include the following questions:

• How many years' experience do you have as an events manager?
• Which of the following statements best describes your right to work in Australia?
• Do you have a current Working With Children (WWC) Check?
• What is your expected annual base salary?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.