Administrative Support Officer

3 weeks ago

Hobart, Tasmania, Australia Port Arthur Full time
Overview

The position contributes to the efficient and effective operation of the Integrity Commission by supporting information and records management within the Complaints and Oversight Unit.

Duties
  • Facilitate the Commission's misconduct matter management process. Particularly by processing electronic and/or paper correspondence, including but not limited to:
    • monitoring centralised correspondence channels, including email account
    • registration of new or existing matters in the relevant database
    • allocation and registration of notice numbers
    • notification of above to relevant business unit/team members
    • receipt and registration of associated documentation, including evidence
    • distribution of responses and associated materials to relevant external parties
  • Administration associated with the following but not limited to:
    • tabling and registration of reports
    • data collation and statistical reporting
  • Monitor misconduct matters on the Commission's case management system and other relevant databases.
  • Maintain effective communication and relationships with complainants, public officers and public authorities, including liaison with senior public officers to obtain relevant information.
  • Other duties relevant to the Complaints and Oversight Unit as required by the Director, Complaints and Oversight, including assisting with the Commission's educative and prevention function.
Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

  • A security vetting process to obtain Baseline security clearance (access to classified information and resources up to and including PROTECTED). This process requires the Australian Government Security Vetting Agency to collect personal information to assess suitability.
  • A pre-employment check on any disciplinary or managerial action in any previous employment.
  • Experience in the administration of an electronic case management system/databases.
  • Experience working in a legal and/or confidential environment.
Application Process

Online applications are preferred, please select the 'ApplyNow' button. You will be prompted to complete an online application form and to attach your cover letter, curriculum vitae and a maximum two-page statement of suitability for the position. Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on

Agency, Award and Employment Details

Agency: Integrity Commission

Award: Tasmanian State Service Award - General Stream Band 4

Salary: $83,011.00 to $95,547.00 per annum

Employment type: Permanent, full-time

Region: South

Location: Hobart

Hours per fortnight: 73.50 hours per fortnight - flexible options available.

Closing date: Tuesday 16 September, :55 PM AEST


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