Document Management Lead

Overview

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Company Overview: Bechtel Mining and Metals offers engineering, procurement, and construction services for customers in the mining sector across multiple commodities including Iron Ore, Bauxite, Alumina, Aluminium, Copper, Gold, Coal, Lithium and Rare Earths markets. The M&M global business unit has offices in Brisbane, Perth and Adelaide in Australia along with execution units in the United States, Peru, Kingdom of Saudi Arabia, India and other project locations around the world.

Project Overview: The Ar Rjum Project comprises a green field gold project with three open pit mining operations with associated waste dumps and ore stockpile, a processing plant, tailings management facilities, and supporting infrastructure including water supply, power supply, maintenance facilities, offices, temporary and permanent accommodation village. The Project is situated within the Central Arabian Gold Region, approximately 200 km north-east of Taif towards Riyadh and about 26 km South of Al Mouwayh, which is a small town situated on the Jeddah – Riyadh highway.

Job Summary

This role manages the Document Management program for a Mining & Metals Project. Under the direction of the Project Manager, the document manager will develop and then manage the project document/records and perform administrative tasks in accordance with agreed and applicable governance documents. This role will work closely with the client Document Management team to develop and implement the required processes and systems. This position is designated as part-time telework per our global telework policy and may require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.

Major Responsibilities

• Utilizes Aconex, to manage accounts and to register, control, distribute, and transmit design documentation received from Project Administration
• Leads and manages a project document management team to analyse, recommend, map and implement information and documentation work processes and data flows through to full customer turnover
• Works with the project team, contractors, suppliers and other stakeholders to ensure procedures and work processes are delivering the level of information required
• Leads the training, implementation, assessments and improvements associated with document management in an Aconex environment
• Develops metrics to measure the efficiency and effectiveness of processes and prepares monthly progress reports for Management teams
• Establishes procedures and work instructions for document development, distribution and retention. Ongoing implementation, development and improvement of workflow processes
• Creates quality monitoring methods and processes to monitor data entry accuracy
• Interfaces with internal and external customers on a routine basis
• Establishes records formats as required by contract and storage requirements/methods
• Perform other duties as directed by Bechtel management
• Coordinates development of project turnover and archival plan

Education And Experience Requirements

Industry experience gained through a recognized certificate or degree in a STEM-related field, and/or specialized courses in document management, Engineering or related fields, and/or 9-12 years work experience.

Required Knowledge And Skills

The Document Management Lead role requires a strong blend of leadership, stakeholder management, analytical and technical skills. Some key attributes you bring to this role include:

• Proficiency and experience in project document management, including procedural work, customer interfaces and records management
• Experience in the training and supervision of personnel
• Good oral and written communication skills
• Knowledge of budgeting and cost management
• Strong organizational skills
• Knowledge of Bechtel or EPC industry and regulatory standards for record keeping
• Working knowledge of computer programs for records tracking, archival, retention, and storage
• Familiarity with quality assurance programs and DRIM requirements.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world\'s toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diversity And Inclusion

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries

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