Personal Assistant

Personal Assistant - Finance and Strategic Projects Office

Join to apply for the Personal Assistant - Finance and Strategic Projects Office role at Kingston Business School

Personal Assistant - Finance and Strategic Projects Office

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Join to apply for the Personal Assistant - Finance and Strategic Projects Office role at Kingston Business School

Faculty/Directorate

Finance, Infrastructure and Human Resources

School/Function

Finance

Contract type

Permanent

Location of vacancy

Penrhyn Road

Actual hours

37

Salary from

33,538.00

Salary to

37,849.00

Posted Date

22/08/2025

Closing Date

14/09/2025

Ref No

4603

Documents

• Benefits Booklet (PDF, kb)
• Job Description (PDF, 152.91kb)
  
  

The Role

The role will provide proactive PA and administrative support to the Finance and Strategic Projects Office (SPO) functions within the Directorate of Finance, Infrastructure & HR and contribute to the smooth running of the Finance and SPO Departments.

The role will provide complex diary and meeting organisation to include appropriate preparation for meetings, along with email inbox monitoring. The role will Clerk and/or minute meetings as required by the Director of Finance and Director of Strategic Projects Office which may include paper preparation and distribution and action tracking. The role will proactively manage communication with the key contacts of the Director of Finance and Director of Strategic Projects Office managing correspondence and phone calls to ensure a positive impression of the departments.

The Person

The successful candidate will be able to demonstrate knowledge and experience of providing executive support to senior staff in a large and complex organisational setting, preferably within the Higher Education sector.

They will also be a self-motivated, organised individual working in a forward-thinking Directorate with good writing skills and competent in use of technology in MS environment.

Directorate/Function

The Directorate for Finance, HR, and Infrastructure plays a critical role in shaping and supporting the University's strategic and operational success. With a focus on excellence, efficiency, and people-centred practices, it delivers vital services that influence the daily experience of staff and students while enabling long-term institutional growth. These services span financial management, workforce development, and the maintenance of both physical and digital infrastructure - ensuring the University's operations and ambitions are fully supported. With a clear focus on service quality, innovation, and people-first practices, the Directorate operates in close partnership with academic faculties and senior leadership to ensure institutional goals are achieved. It is driven by a commitment to excellence, service, and sustainable progress, promoting a culture where collaboration, innovation and transformation thrive. This is an opportunity to join a proactive, solutions-focused team whose work directly contributes to the University's continued success.

Further information

This is a full time, permanent position with a starting salary of £33,538 per annum.

Interviews are expected to be held the week commencing 29th September 2025.

Bring your true self, expertise, and passion to Kingston where we are continuing to strive to build a university where authentic inclusion and belonging is at its heart. Every one of our staff and students' identities, backgrounds and diverse experiences makes us who we are - so harness and embrace yours by applying today. We welcome applications from Black, Asian and Minority Ethnic backgrounds, LGBTQ+ communities and those with disabilities.

We are a place-based organisation, proud of our location in Kingston and the civic role we play in our community. Our campuses inspire collaborative, innovative and creative communities. Being present on campus is important to us because it helps us to create a sense of belonging for both our staff and students. Therefore, staff are expected to be on campus for the majority of their working week.

Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. Where required, this may include entry clearance or continued leave to remain under the Points Based Immigration Scheme.

To apply click on 'Apply Now'. If, for accessibility reasons, you need to apply in an alternative format, please email or call the HR Shared Services team on Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesHigher Education

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