Executive Assistant

• Salary commensurate with experience: $117,551.83 - $119,899.26 per annum plus super
• Generous salary packaging options available

We are seeking an experienced Executive Assistant to provide high-level, confidential support to the Managing Director and Chief Operating Officer's at Centre for Eye Research Australia (CERA).

This is a dynamic role where you'll manage complex calendars, coordinate senior stakeholder meetings, prepare high-quality documentation, and support governance and board administration. You'll also play a vital role in fostering collaboration with the University of Melbourne, the Royal Victorian Eye and Ear Hospital, government partners, and internal leaders.

The position requires someone with excellent organisational, communication and stakeholder management skills, who thrives in a fast-paced environment and can anticipate executive needs while handling sensitive matters with discretion.

To succeed in this role, you will bring:

• Demonstrated experience supporting senior executives, including calendar and email management, meeting coordination, and travel arrangements
• High level written and verbal communication skills, with proven ability to prepare quality documents, reports, presentations, correspondence, and meeting papers
• Strong interpersonal skills and the ability to build effective relationships with a wide range of stakeholders
• Proven capacity to manage competing priorities under pressure, with high attention to detail and sound judgement
• Experience providing governance and secretariat support, including preparation of board papers, agenda management, accurate minute-taking, and compliance tracking
• High level of proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook), virtual meeting platforms, and administrative systems.

Previous experience working in a medical research, university, or health setting will be highly regarded.

All offers of employment are subject to a satisfactory Criminal History Check.

The Centre for Eye Research Australia is a not-for-profit and an international leader in eye research with real world impact. We are an independent Medical Research Institute closely affiliated with the University of Melbourne within the discipline of ophthalmology in the Department of Surgery, Melbourne Medical School. Our staff and students are located at the Royal Victorian Eye and Ear Hospital and 200 Victoria Parade, East Melbourne.

To learn more about our work, please visit our website.

• Family-friendly workplace with flexible working
• Supportive culture which encourages career development and fosters innovation
• Generous salary packaging options including general expenses, meals and entertainment and novated car leasing (Salary packaging allows staff to reduce the amount of tax they pay, thereby increasing their take home salary)
• Employee Assistance Program (EAP)
• Leave loading of 17.5%
• Weekly fruit boxes in the office.

Submit a current resume that demonstrates your experience as it relates to the role. You are not required to provide a cover letter, but you will be asked to provide brief answers to some questions as part of the application process.

We encourage applications from Aboriginal and Torres Strait Islander Peoples, people with CALD backgrounds, people with a disability, people from the LGBTQIA+ community and women and gender diverse people.

If you require an adjustment to the recruitment and selection process or need an alternative format to any of the application material, please don't hesitate to get in touch with our HR team.

Applications close 11:59pm on 23 September 2025

Do you have full working rights in Australia? *

• Yes
• No
• Why does working at CERA interest you? *
• Describe your experience supporting senior executives. *
• Describe your experience providing secretariat support for committees or executive meetings, including agenda preparation, distribution of papers, minute-taking, action tracking, and record-keeping. *
• Give an example of how you worked collaboratively with diverse teams, which may include academic, research, or professional staff. How did you represent the executive office professionally and tactfully? *