Executive Administrative Assistant

2 weeks ago

North Sydney Council, Australia Citation Group ?? Full time
Overview

Join to apply for the Executive Administrative Assistant role at Citation Group.

Are you highly organised with a high attention to detail and enjoy interaction with people? This part-time support role starts immediately and is based in North Sydney.

What's on Offer
  • Part-time, 3 days role with flexibility
  • Close collaboration with a senior executive and regular engagement with trusted external stakeholders
  • A supportive and professional team environment
  • Opportunity to contribute to key business operations and process improvements

At Citation Group, we empower our employees to thrive both personally and professionally with coaching, mentoring, development opportunities and career pathways. We emphasise growth, investment and service excellence and empower, support and innovate rather than micro-manage.

We offer a flexible working environment and various incentive programs. Our leave policies include up to 12 weeks of paid parental leave, community service leave and rewards such as an extra day off for birthdays.

We are in a growth phase and seek individuals who thrive in a fast-paced, high-performing environment and want to be rewarded for their contributions.

About the role

We are looking for a confident, commercially focused Executive Support professional for a part-time role based in North Sydney. This is a client-facing role that drives revenue growth through several critical commercial projects and regular offerings. You'll work closely with internal stakeholders, contractors, project team members and clients to coordinate the successful delivery of project-based work.

You will have the commercial acumen to engage in client discussions, scope proposals, and structure pricing, while also managing the operational logistics of resourcing projects and maintaining Salesforce and billing systems. The role requires a high level of independence, initiative, and a proactive approach to client service and co-ordination.

This role offers flexibility and is a great fit for someone with a background in recruitment, labour hire, or professional services, and who enjoys working across multiple tasks with a strong sense of ownership.

Key responsibilities
  • Act as a point of contact for clients and contractors
  • Prepare and issue proposals, including calculations to finalise scope and price projects
  • Liaise with clients to ensure seamless onboarding, project updates, and administration
  • Match available project members to projects based on capability, experience, and capacity
  • Liaise with team members to confirm availability and brief them on upcoming assignments
  • Manage project logistics and track progress
  • CRM management and timesheet collation
  • Coordinate onboarding processes with HR, IT, and administration
About you
  • A confident communicator with excellent phone and email skills
  • Highly organised and capable of managing competing priorities independently
  • Prior experience in executive-level support is essential
  • Background in recruitment, labour hire, or client-facing professional services is highly regarded
  • Strong attention to detail and accuracy across administrative tasks
  • Commercially aware, with the ability to support proposal development and pricing conversations
  • Comfortable working across multiple software platforms with an appetite for using AI to create efficiencies
Apply now

If you're looking for a flexible role that leverages your executive support, coordination, and commercial skills—we'd love to hear from you. Click Apply Now to get started or reach out for a confidential discussion.

Job details
  • Seniority level: Associate
  • Employment type: Part-time
  • Job function: Administrative
  • Industries: Legal Services and Accounting

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