General Manager Operations

3 weeks ago

Kilcoy, Queensland, Australia myhorseracing Full time
Overview

Kilcoy Race Club Inc conducts 14-16 Thoroughbred race meetings and 2-3 grass Harness race days per year. Situated approximately one and a half hours from Brisbane, the Sunshine Coast and Toowoomba, it is the ideal location for a country race club.

The Role

Kilcoy Race Club Inc (KRC) is seeking a person to manage the operations of the club who will dedicate themselves to achieving the expected outcomes. This is a full time position with flexible hours, as race meetings may be on weekends or on weekdays.

The General Manager of Operations of KRC plays a vital administrative and coordination role, ensuring the effective operation of the club. The GM is responsible to and supports the committee, manages communication, maintains essential records, and liaises with key stakeholders to ensure compliance, efficiency, and promotion of the Club's events and growth.

Key Duties and ResponsibilitiesAdministrative Duties
  • Prepare agendas and record minutes for Committee meetings and Annual General Meetings. Implement the directive of the committee.
  • Manage incoming and outgoing correspondence (mail and email).
  • Maintain up-to-date registers and files (membership, insurance, licences).
  • Assist with the preparation and ensure the timely submission of required forms and reports.
  • Oversee the Camping Caretaker, Racecourse Supervisor and Bookkeeper.
  • Carry out a facility inspection and report to SRC after each event.
  • Check invoices for approval.
  • Act as Raceday Secretary.
Event Coordination
  • Co-ordinate all aspects of race days and Club events.
  • Liaise with racing officials, trainers, jockeys and volunteers regarding event logistics.
  • Coordinate with RQ, QRIC, Racing Staff, catering, security, and first aid services for race day operations.
  • Provide supervision and coordination on Race Day.
  • Maintain event schedules, bookings and compliance documents.
  • Liaison with Sponsors and with Group Bookings.
  • Prepare the race book content for the printer.
Communication
  • Act as the key communication point for Club members, stakeholders and the public.
  • Issue notices and updates to members regarding meetings, race days and Club activities.
  • Respond to enquiries from members, racing authorities and the community in a timely manner.
  • Assist with social media and website content as needed.
  • Be available to be onsite for any trades person, maintenance and/or installations.
Record Keeping
  • Maintain accurate Club records, including minutes, membership lists, race records and financial documents in coordination with the Treasurer.
  • File annual returns with relevant bodies as required.
  • Store and archive historical records securely.
Liaison with Regulatory Bodies
  • Ensure compliance with Racing Queensland, Liquor Licensing, Local Council, and other regulatory authorities.
  • Coordinate with Racing Authorities, Governing bodies or Racing Commissions to meet all legal requirements.
  • Attend industry training and updates when required.
Promotion and Growth
  • Promote Club activities, race days and membership opportunities.
  • Support sponsorship and partnership efforts to grow Club revenue.
  • Assist in developing marketing material to raise the Club's community profile.
  • Encourage local participation and support from businesses, volunteers and racing stakeholders.
Skills and Attributes
  • Strong organisational and time management skills.
  • Excellent written and verbal communication.
  • Attention to detail and accuracy.
  • Ability to work collaboratively with a volunteer committee.
  • Understanding of racing operations and local community engagement (desirable).

This role would ideally suit a person who is passionate about horse racing.

Please forward your resume to: manager@kilcoyraceclub.com.au or contact Jennifer 0417 607 969.


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