Executive Assistant to Director

4 weeks ago

Melbourne, Victoria, Australia City of Melbourne Full time
Synopsis
  • Work closely with a Director at the forefront of enterprise planning and organisational strategy.
  • $85,415 - $96,138 + 12% super
  • Be part of a collaborative, high-impact team driving innovation and enterprise-wide change.

About The Role

We are looking for a dynamic Executive Assistant to provide high-level support to our Director of Enterprise Planning and Insights. The Enterprise Planning and Insights branch at the City of Melbourne plays a critical role in aligning the organisation's strategic goals with day-to-day operations. The branch includes teams responsible for innovation, corporate strategy, annual planning and budgeting, data & insights, and delivery oversight.

You will be a trusted advisor and a proactive problem-solver, with the ability to build strong, collaborative relationships across the executive and broader City of Melbourne team and through your support, will help shape the culture and high performance of our branch.

You will
  • Be proactive and anticipate needs, manage competing priorities, and enable strategic focus through sound judgement, discretion, and initiative.
  • Serve as the primary liaison between the Director and internal stakeholders, ensuring timely, respectful, and solutions-focused interactions and correspondence.
  • Oversee scheduling and diary management, coordinate key meetings and ensure documentation, follow-ups, and priorities are well-managed.
  • Maintain and improve administrative systems, support budget monitoring and reporting, and lead efforts to streamline workflows, improve process and boost operational efficiency.
  • Foster a positive, collaborative team environment; support onboarding and knowledge sharing while upholding the highest standards of integrity and confidentiality.
  • Promote a culture that supports, innovation, wellbeing, high performance and fun.

Why join Team Melbourne?

Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.

At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you'll help deliver what's most important to the people who live, work, study, visit and invest in our great city.

We're proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.

This is more than just a role – it's your chance to make a real impact, contribute to something bigger, and shape Melbourne's future alongside a collaborative and forward-thinking team.

About You

You are highly organised, intuitive and adaptable and comfortable engaging with stakeholders across the organisation. You have political acumen, diplomacy and tact. You're a keen learner and approachable, collaborative and values driven.

What Your Experience Might Look Like
  • Demonstrated experience supporting an executive in a Personal or Executive Assistant capacity or strong administrative and stakeholder management experience
  • Confidence in engaging respectfully with stakeholders at all levels while maintaining diplomacy, discretion, and professionalism
  • Strong organisational skills to manage competing demands, anticipate needs, and adapt to shifting priorities with accuracy and attention to detail
  • Proven ability to produce high-quality correspondence, reports, presentations, and meeting materials
  • Capacity to work independently, take initiative, and uphold the highest standards of confidentiality, trust, and integrity
  • Advanced proficiency in Microsoft Office Suite, including Teams, Planner, PowerPoint, and SharePoint, with a focus on continuous improvement
  • A collaborative, inclusive approach that supports team cohesion and role-models respectful, values-driven behaviour and just a great human

Benefits Of Working With Us
  • Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
  • Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
  • Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
  • Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.

How To Apply

We'd love to hear how you can make an impact in this role As part of your application, you will be required to:
  • Attach your updated resume
  • Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.

Submit your application no later than 11:45pm on 5 September 2025.

A few important things to note – don't miss out
  • Applications must be submitted online. Unfortunately, we can't accept applications via email, so please be sure to apply through the official job link provided.
  • Apply early This role may close sooner than the listed closing date if we find the right candidate — so don't wait to get your application in.
  • We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.

Need more info?

Refer to the position description below or contact Justin Randle – Director Enterprise Planning and Insights at justin.randle@melbourne.vic.gov.au

Inclusion matters

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.

We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you're contacted for an interview.
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