Administration Coordinator

SOUTHERN GULF NRM
Southern Gulf NRM is a not-for-profit community-based company responsible for planning and implementation of sustainable Natural Resource Management (NRM) in the southern Gulf of Carpentaria region of North West Queensland.
The Southern Gulf region covers 215,000 square kilometres and comprises the catchments of the Flinders-Cloncurry, Leichhardt, Gregory-Nicholson Rivers, Settlement Creek and Mornington Inlet, and the Wellesley Islands.
Programs are delivered collaboratively with a range of stakeholders including all levels of government, industry groups, Traditional Owners, and conservation groups.
Southern Gulf NRM is governed by a Board of Directors under the provisions of the Corporations Act 2001 and the Constitution of Southern Gulf NRM Ltd.
For more information about Southern Gulf NRM visit southerngulf.com.au.
PURPOSE OF POSITION
The Administration Coordinator will assist staff to support the efficient and effective delivery of the Southern Gulf NRM work program.
KEY DUTIES AND ACCOUNTABILITIES

Assist staff with administrative tasks such as answering telephone calls, data entry, records management, photocopying, office management, and vehicle maintenance and management.
Undertake bookkeeping tasks including, financial data entry, journaling, reconciliations and preparation of routine financial reports.
Provide administrative and executive support to the CEO.
Provide administrative and executive support to the Board of Directors, including management of board papers, logistical arrangements and minute taking.
Manage and maintain Southern Gulf NRM policy documents, including workplace health and safety policies, procedures and records.
Organise staff meetings and similar forums as required.
Contribute to the success of Southern Gulf NRM team through positive and flexible contributions to the management and administration of the organisation.

SELECTION CRITERIA
Appointment to the position will be based on the following selection criteria.
Essential.

Demonstrated knowledge of accounting principles and practices and experience in the application of a financial management package such as RECKON.
Knowledge and skills in the use of computers for business purposes, including word processing, spreadsheets and email.
Good organisational and oral and written communication skills including an ability to organise meetings, record and write up meeting minutes, edit documents and maintain written records.
Demonstrated ability to undertake a range of workplace administrative tasks such as travel bookings, telephone and email communications, use and maintenance of office equipment and vehicle fleet management.

Desirable.

Knowledge of workplace health and safety principles and practice.
Knowledge of natural resource management principles and practice.

ADDITIONAL FACTORS
Initiative, flexibility and problem-solving abilities, and a personal commitment to attaining high work standards are important attributes for success in this role.
GENERAL CONDITIONS OF EMPLOYMENT
This is a full-time position (38 hours per week) but alternative arrangements could be negotiated.
The position is employed under the Southern Gulf NRM standard terms and conditions of employment.
Rent assistance
Rent assistance of up to $5,200 per annum (pro‐rata) may be available to employees of Southern Gulf NRM under the relevant policy.
Relocation Assistance
Full or partial reimbursement of reasonable relocation expenses is available by agreement.
Leave
Five (5) weeks annual leave with 17.5% loading is available pro-rata.
Up to 10 days study leave and negotiated financial assistance for approved relevant study pro-rata.
Other leave provisions are detailed in Southern Gulf NRM Employee Policy Manual.
Superannuation
Payment of an amount equivalent to 12% of the employee's salary to an eligible fund of the employee's choice.
Vehicle
A vehicle will be available for work use when required.
Location
The position is located in the Southern Gulf NRM office at Mount Isa.
From time to time, travel to sites elsewhere in the Southern Gulf NRM region will be required that may include multiple nights away from home.
Travel within the region is by car, often involving trips of multiple hours.
From time to time after hours travel will be necessary.
Private Practice/Conflict of Interest
The successful applicant will not be permitted to engage in any trade, profession or business, which would be in conflict with the duties of his/her office.
Potential employees must declare conflicts of interest prior to commencement and if any arises during the course of employment.
Smoking
Southern Gulf NRM provides a smoke free work environment.
Driver's License
A current Provisional or Open (manual) Driver's license is essential to this position.
Occupational Health and Safety
Southern Gulf NRM is committed to Workplace Health and Safety and strictly enforces its policy to ensure protection of staff, equipment and third parties.
This policy must be adhered to by all employees.
It will be a requirement of employment that the employee be conversant with and adhere to the Workplace Health and Safety Policy.
Equal Opportunity
Southern Gulf NRM is an equal opportunity employer.
Indigenous Cultural Awareness
Southern Gulf NRM staff are required to demonstrate Indigenous cultural awareness.
If evidence of this cannot be provided at the time of appointment, staff must undertake appropriate training within six months of appointment.
International Applicants
International applications will not be considered unless evidence is provided of possession of the appropriate visa entitling the applicant to work in Australia.
Southern Gulf NRM will not sponsor a visa for international applicants.
To apply for the position, you must submit:
1.
Your curriculum vitae
2.
A covering letter addressing the selection criteria (3 pages maximum)
3.
The names and contact details of at least two referees (these will not be contacted without prior advice)
We are accepting applications on an ongoing basis.
For a copy of the position description and to email through your applications, please email Damian Miley, ************@southerngulf.com.au
If you require any further information, please contact:
Damian Miley: 0427 258 *** or ************@southerngulf.com.au

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