Administration Officer

Administration Officer - Immunisation - Targeted
Join to apply for the Administration Officer - Immunisation - Targeted role at NSW Health.
Overview
Join the HNEPH Immunisation Team — where collaboration, advocacy and impact come together.
Remuneration and Location

Remuneration: $34.46 - $35.54 Per Hour + Superannuation + Salary Packaging
Location: Wallsend Campus
Employment Type: Permanent Part Time
Position Classification: Administration Officer Level 3
Hours Per Week: 32
Requisition ID: REQ594906
Applications Close: Sunday, 7th September 2025

Targeted Recruitment
While this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977.
Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access.
Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.
About The Role
This is an exciting opportunity to support the Hunter New England Population Health (HNEPH) Immunisation Team at Wallsend Health Campus.
Your role will be at the centre of daily operations, supporting a passionate group of immunisation advocates.
Tasks are varied and engaging – from managing phone intake and preparing spreadsheets for the pre-call and SMS Aboriginal babies' program, to arranging school vaccination program appointments, drafting correspondence, preparing meeting agendas and taking meticulous minutes.
No two days will look the same, making this the perfect role for someone who thrives in a dynamic, fast-moving environment.
About The Service
The Immunisation Team includes an Aboriginal Health Manager, an Aboriginal Health Worker and Nurses.
Together, they work across HNELHD services and with external partners to promote immunisation education, support service delivery, monitor vaccination coverage, and track adverse events following immunisation (AEFIs).
The team values collaboration, curiosity, and privileging voices less heard.
You'll be part of a workplace where your contribution is respected, and your professional growth is supported.
About You
We're looking for an engaged, collaborative and detail-oriented administrator who enjoys variety and problem-solving.
You bring:

Strong critical thinking skills
The ability to prioritise competing tasks in a busy environment
A positive, solutions-focused approach
An interest in improving systems and processes
Strong organisational and communication skills

Non-negotiables

Critical thinking and prioritisation skills
Engagement and collaboration in a team environment

What Can Be Learned

Immunisation program processes and health-specific systems
Minute-taking, agenda preparation, and specialised administrative functions

What We Offer

Support from the Nurse Manager, Immunisation Clinical Lead, and experienced Health Protection admin team members
A structured orientation with resources and manuals provided
Professional development opportunities, both internal and external
A supportive and inclusive team culture
Salary packaging, fitness passport, and access to the Employee Assistance Program (EAP)

This is an excellent opportunity to join a team that makes a real difference to the health and wellbeing of the Hunter New England community through immunisation advocacy and service delivery.
Additional Information

An eligibility list will be created for future permanent part time and temporary part time vacancies.

Need more information?

Click here for the Position Description
Find out more about applying for this position

For role related queries or questions contact Julie Kohlhagen on Julie.
Kohlhagen@health.nsw.gov.au
Information For Applicants
Applicants will be assessed against the essential requirements and selection criteria contained within the position description.
For assistance addressing selection criteria visit: https://bit.ly/3v L5fq2
Seniority level
Entry level
Employment type
Permanent Part Time
Hospital/Health care industry context and location references removed for brevity and focus on role-specific information.
Location
Waratah, New South Wales, Australia
This description is intended for applicants seeking the Administration Officer - Immunisation - Targeted role at NSW Health.
All other job postings and extraneous content have been removed to improve clarity.
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