Administrative Assistant

Administrative Assistant First Nations Community Access to Archives (Identified)Are you passionate about the return of First Nations language and cultural material into communities across NSW? Do you want to support Aboriginal communities in their language and cultural revitalisation and education journeys? Come work on an exciting new project with a strengths focused team improving First Nations Community Access to the archives.
In a highly supportive environment gain a deep understanding of the archival collection, what's involved in archival research and analysis, and grow your leadership potential within a First Nations archival workforce.
What the opportunity is: Employment with Museums of History NSWClerk Grade 3/4.
Remuneration package includes salary ($84,659 - $92,701), employer's contribution to superannuation and annual leave loading.
Full-time temporary employment for a period of 12 months with a possibility of an extension.
Therole will work across Sydney.
What we do Museums of History NSW brings together a portfolio of iconic museums, rich collections andheritage sites, the nation's oldest archive collection, vital recordkeepingservices and expert staff.
We bringhistory to life by sharing the stories of our places and collections.
Throughthe State Archives Collection, we manage NSW's official documentary heritage,supporting government transparency and the public's right to accessinformation.
These tworoles do not just sit side by side – they inform and enrich each other.
Bypreserving and making accessible our places, collections and archives, wecreate opportunities for people to explore the past and better understand theirown place in the world.
By supporting lifelong learning and inviting people tocome together, we promote civic literacy, empathy, wellbeing and belonging.
We believethat history belongs to everyone.
This is the promise and the purpose of MHNSW.
Museums of History NSW is a state cultural institution, established under the Museums of History NSW Act 2022.
It is an agency of the NSW Department of Creative Industries, Tourism, Hospitality and Sport (DCITHS).
Project Overview MHNSW, in partnership with the Aboriginal Languages Trust (ALT), have developed the Supporting First Nations Community Access to Archives project, to enhance First Nations access to important archival documents that could unlock information about their histories and Languages.
Under this initiative MHNSW and the ALT aim to provide a Culturally-safe avenue for Aboriginal peoples to access materials from the State Archives Collection and to engage with Communities about repatriation of their information.
This project involves searching the State Archives Collection for materials relating to First Nations people and their Languages, preserving and providing access to materials, engaging with Aboriginal Communities and ensuring the long-term sustainability of the materials as well as developing a workforce strategy for professionally trained First Nations archivists in NSW.
The initiative will be led by a First Nations team which will be built over the course of the project, who will be provided with on the job training provided in working with state records and digitisation, and access to various support systems including Cultural mentors.
As this collection is from the early period of colonisation in Australia, materials may contain wording and images that are culturally insensitive and distressing to First Nations people.
The collection is likely to contain information about historical events including Frontier Wars, Stolen Generations, land dispossession and laws and policies affecting First Nations Communities.
All role involved with this project will contribute to the reclamation and revitalisation of First Nations Languages in NSW by engaging with First Nations communities to facilitate and support access to materials pertaining to their Languages, Cultures and heritages.
What you'll do with us: In this role you will provide high quality administrative support to the First Nations Community Access project team to research and surface records in the NSW State Archives Collection relating to First Nations Peoples, their Language and histories and make those records accessible and discoverable via a digitisation project.
Assist with the engagement of multiple stakeholders and lead Community outreach initiatives to connect First Nations Communities to records and hand back ownership.
For more information on the role, you are welcome to contact Gulwanyang Moran, Manager, First Nations Community Access to Archives on 0498 655 707 or Gulwanyang.
Moran@mhnsw.au.
Click here for the role description including the capabilities required for this role.
What you need to do to apply To apply you will need to submit the following: Aone to two page cover letter outlining how your skills and experiencesmeet the essential requirements for this role, and Acurrent resume listing two referees.
Essential requirements of the role: Applicants must be of Aboriginal and/or Torres Strait Islander descent, identify as being an Aboriginal and/or Torres Strait Islander and accepted in the community.
MHNSW considers that being Aboriginal and/or Torres Strait Islander is a genuine occupational qualification under s.14 of the Anti-Discrimination Act 1977 (NSW).
Demonstrated ability to liaise, engage and work collaboratively with Aboriginal Communities and relevant agencies in ensuring Culturally responsive services.
Experience in providing administrative support in a project environment.
Ability to maintain discretion and confidentiality.
Willingness to work across MHNSW sites and ability to travel to multiple locations.
Also note: Material within the State Archives can be distressing to First Nations Peoples.
If you have concerns or want to gain a deeper understanding of the role, please contact Gulwanyang Moran on 0498 655 707.
Foradditional resources to help prepare your application and understanding ofthe process please refer to Applying for a job.
Our team can provide alternative formats to apply, make adjustments to the recruitment process and offer information about workplace adjustments and support networks.
If you are a person who requires adjustment and would like to request assistance, please contact MHNSWrecruitment@mhnsw.au.
For technical support with your application please contact MHNSWrecruitment@mhnsw.au.
Tobe eligible for an ongoing role in the NSW Public Sector you need to be an Australian Citizen or Permanent Resident.
For temporary and casual roles,you need to hold a valid visa giving you permission to work in Australiaas required by the role.
Allsuccessful candidates will be required to undergo a criminal record checkwith NSW Police.
Atalent pool may be created for future ongoing and temporary roles and isvalid for a period of up to 18 months.
Submit your application before the closing date:10am Tuesday 19 August 2025.
Diversity and Flexible Working We are expert keepers and tellers of history, and its manystories, peoples, and cultures.
We want to create a team and workplacethat reflects this diversity as well as the diversity in the communities weserve.
We know through experience that different ideas, perspectives andbackgrounds create a stronger and more creative work environment that deliversbetter, more inclusive results and connects our people to our communities, toour history, and to each other.
Our vision is to support and empower First Nations people,communities and culture, and across the sites that we care for, we arecommitted to shifting perspectives, truth telling and delivering honestreflections on history.
We understand that flexibility means different things todifferent people and are committed to offering flexible work arrangements whereand when possible.
Our team can provide alternative formats to apply, makeadjustments to the recruitment process and offer information about workplaceadjustments and support networks.
For more information, please visit: Information on some of the different types of disabilities.
Information on adjustments available for the recruitment process.
Thank you for your interest in this role.
We look forwardto receiving your application.
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