Position Management Specialist

Join to apply for the Position Management Specialist role at UNSW1 day ago Be among the first 25 applicants Join to apply for the Position Management Specialist role at UNSWEmployment Type: Full time, continuing position Remuneration: Professional Staff Level 8: From $127,351 + 17% superannuation Location: Kensington, NSW (Hybrid working model)This Job is based in Australia Employment Type: Full time, continuing position Remuneration: Professional Staff Level 8: From $127,351 + 17% superannuation Location: Kensington, NSW (Hybrid working model)About UNSWAt UNSW, we pride ourselves on being a workplace where the best people come to do their best work.
We aspire to be Australia's global university, improving and transforming lives through excellence in research, outstanding education and a commitment to advancing a just society.
About The Role The Position Management Taskforce oversees the full lifecycle of positions across the University—covering establishment, maintenance, and disestablishment.
It ensures position data integrity, supports organisational design, and enables strategic workforce planning.
The Position Management Specialist is central to this work, managing the design and establishment of new and existing positions, and implementing systems and processes that uphold governance, data accuracy, and alignment with organisational design principles.
This role also supports workforce planning through accurate establishment frameworks.
The position reports to the Position Management Lead and has no direct reports.
Accountabilities The successful applicant will be skilled in: Collaborating with relevant People and Culture colleagues, such as P&C Business Partnering team, and influence the adoption of the Position Management process across several functional areas within P&C and UNSW, to ensure positions are updated as needed and in alignment with strategic workforce planning and budgeting processes.
Maintaining the development and continuous improvement for governance of position management, including but not limited to the design and establishment of new positions aligned with organisational needs, budget and strategic plans; the maintenance of existing positions through checks and control mechanisms; the disestablishment of positions; and position data cleansing and maintenance Developing and maintain frameworks, principles and tools that support consistent, efficient, and compliant position management practices aligned with enterprise agreements, policies, and strategic workforce objectives.
Partnering with senior stakeholders and P&C teams to provide strategic advice on job design and organisational structure decisions that will shape workforce capability, support future-focused planning, and enable agile organisational design.
Overseeing the integrity and govern the position approval process, ensuring documentation aligns with governance standards.
Leadign ongoing data cleansing and validation efforts to maintain the integrity, accuracy, and strategic alignment of position and job data.
Acting as a subject matter expert for Position Management, supporting strategic workforce planning initiatives and various P&C projects, including job architecture and data modelling for future capability needs.
Contributing to the development, tracking and reporting of position-related KPIs (e.g., time-to-establish, vacancy volume)Collaborating with the People data & Insights team to develop reporting dashboards for tracking, key metrics to inform forecasting and compliance.
Leading position management initiatives that enhance systems and process to ensure data quality, operational efficiency, and strategic alignment integrity Proactively governing position data, ensuring compliance with UNSW Enterprise Agreements, UNSW policies and other regulations, and support audits, reviews and strategic implementation of position management Championing continuous improvement of position management processes and systems in collaboration with the HR Systems team to enhance process efficiency, data quality and compliance About You Relevant tertiary qualification with significant subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
Demonstrated professional experience in business systems analysis or equivalent business experience, including well-developed business and needs analysis skills, ideally within People and Culture environments.
Demonstrated ability to combine analytical, technical, and strategic expertise to design and manage Position Management processes that deliver effective solutions to business needs.
Proven experience and high-level capability with a range of standard Microsoft office tools and working in an ERP application development environment (either People Soft, Oracle, SAP or similar) and/or a web services environment.
High level of written and verbal communication and interpersonal skills.
Knowledge and understanding of business processes within a tertiary education environment and change management principles.
Demonstrated success working effectively and collaboratively on initiatives with a range of people at different levels within an organisation.
Proven ability to show initiative with strong analytical and problem-solving skills with the ability to work autonomously and as part of a collaborative and multifaceted team.
Demonstrated knowledge and experience in position management and governance of HR processes.
For further information on the role & responsibilities, please refer to the Position Description How to Apply: Submit your CV & cover letter detailing your interest and suitability for the job (as per the skills & experience bullet points in the job description) before Sunday 24 August by 11:55pm.
Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.
UNSW Benefits and Culture: People are at the core of everything we do.
We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
Our benefits include: Flexible Working Options (work from home, flexible hours etc)Additional 3 days leave during December festive period.
Career development opportunities Up to 50% discount on UNSW courses Flexible 17% Superannuation contributions, additional leave-loading payments and salary sacrifice.
Discounts and entitlements (retail, education, fitness passport)Job queries contact: Tai James, Talent Acquisition Consultant E: tai.james@unsw.edu.au (applications to the address cannot be accepted, please apply online)UNSW is committed to equity diversity and inclusion.
Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged.
UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Analyst Industries Higher Education and Research Services Referrals increase your chances of interviewing at UNSW by 2x Get notified about new Specialist jobs in Sydney, New South Wales, Australia.
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