Conference & Events Coordinator

Conference & Events Coordinator page is loaded Conference & Events Coordinator Apply locations Wallumattagal Campus, North Ryde time type Full time posted on Posted Yesterday time left to apply End Date: August 18, 2025 (17 days left to apply) job requisition id R000019969 PRIMARY DETAIL
• Location: Lakeside Hotel & Conference Centre – Macquarie University, Wallumattagal Campus (North Ryde)
• Appointment Type: Full-time, continuing position
• Salary: $75,000 per annum + plus super The Role This is an exciting opportunity for a Conference & Events Coordinator to join our team.
This will be a great opportunity to work within a strong team to develop your career within events management.
Reporting to the General Operations Manager, you will convert enquiries into bookings and coordinate conferences, functions and business events from initial brief through to flawless delivery.
It's a hands-on role in a small, supportive team – perfect for an energetic "people person" who loves planning, problem-solving and seeing events come to life.
Key Responsibilities
• Respond to enquiries, provide quotes/ proposals and conduct on-site tours.
• Coordinate end-to-end logistics , preparing detailed Event Orders for internal teams and suppliers.
• Prepare contracts, process charges and apply payment terms in line with policy.
• Build strong relationships with clients and stakeholders to ensure an exceptional customer experience.
• Capture post-event feedback and contribute ideas to improve systems, processes and service offerings.
• Escalate or resolve customer issues and comply with EEO / WHS obligations.
About Us Lakeside Hotel & Conference Centre is an award-winning 40-room hotel with an à-la-carte restaurant and state-of-the-art conference facilities, all set on Macquarie University's picturesque campus.
We deliver outstanding hospitality for academic, corporate and community events 7 days a week.
Benefits of Working for Lakeside hotel & conference centre Complementary Macquarie University Sport & Aquatic Centre gym access Staff discounts at Campus Life operated hospitality and retail outlets Ongoing development and mentoring opportunities Generous leave entitlements including paid parental leave and additional leave days.
Access to our staff wellbeing program and staff support services Working on a vibrant parkland campus, with a huge variety of food & beverage outlets, and general practice & hospital amenities Access to discounted corporate health insurance and free employee flu shot program About You You enjoy building rapport with internal and external clients and creating memorable experiences for your guests and exceeding client expectations.
You will be required to demonstrate and meet the following key selection criteria :
• Demonstrated relevant experience working in a sales environment and/or conference and events.
• Strong interpersonal skills with the confidence to influence and negotiate.
• Outstanding attention to detail.
• Excellent time-management , organisational and problem-solving ability.
• A customer-first mindset and the flexibility to adapt to changing business needs.
• Proficiency with MS Office; familiarity with event or hotel systems will be an advantage.
How to Apply If you have experience in the same field, are looking for a new challenge and ready to work in a friendly and dynamic environment, apply now to start ASAPSubmit a current CV and a brief cover letter (max 2 pages) outlining your suitability and how you meet the selection criteria above.
Compliance & Eligibility
• Appointment is subject to a National Criminal History Check.
• Applicants must hold valid and unrestricted Australian work rights.
If you need any support or reasonable adjustments through out this recruitment process, please let us know so we can provide the support you need.
For queries or to request the full position description, please contact Peter Fasogiannis on peter.
fasogiannis@m q.edu.au Applications close — Sunday , 17 August 2025 at 11:59 p.
m.
(AEST)*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date.
We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received.
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account.
To apply for this job: Login to Workday and go to the Careers App Find Jobs.
Applications Close:17/08/2025 11:59 PMDiversity and Inclusion Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage.
At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.
We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion.
See our journey towards leadership in Equity, Diversity and Inclusion in Higher Education.
Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.
See how we lead in flexible work to enable an outcome focused and inclusive workplace.
To learn more about our culture and hiring process, explore our Candidate Resource Hub.
About Us Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives.
Since our foundation in 1964, we have aspired to be a different type of university.
Over the years, we have grown to become the centre of a vibrant local and global community.
Connect with us today.
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