assistant to ceo

3 weeks ago

Melbourne, Victoria, Australia UNIFIED Full time

Full Time

Richmond

Where music's future is unfolding with unlimited potential.

UNIFIED Music Group is the soundtrack of good people working together to achieve extraordinary results. We are a globally renowned multi-service music company, providing a range of services including artist management, recorded music, and live events to a diverse roster of global artists. With team members located in Sydney, Melbourne, Los Angeles, UK and Toronto our team is global and so are the opportunities for new talent within our business.

We believe in building a workplace that works for you. Benefits that our people enjoy are:

– Partner discounts and access to tickets for some of the best concerts and festivals

– Additional 5 days of annual leave per year

– Access to world renowned wellbeing platform UNMind to care for your wellbeing, all year round

– Access to Training and Development initiatives to help you upskill and grow

– Contribution to the UNIFIED Impact Committee to ensure we make positive, meaningful, and sustainable change in the world

We are on the lookout for an Assistant to CEO to join our team in Melbourne.

This role plays a crucial role in supporting the CEO's day-to-day activities and ensuring smooth operations within the company, allowing the CEO and Executive Team to focus on strategic priorities. Given the changing nature of the work that the CEO undertakes, the Assistant to the CEO will be highly proficient in managing administrative tasks, have flexibility, foresight and initiative, while maintaining confidentiality related to business and operations.

What does a day in the life look like for the Assistant to CEO at UNIFIED Music Group?

– Ownership and management of a busy schedule and changing diary for the CEO

– Proactively plan, coordinate and help to prepare for meetings and events

– Set up meetings and greet guests in the Richmond Head Office

– Book and manage travel, flights, accommodation, parking, Ubers and communication with travel agency

– Support in event coordination, guest list management as required

– Assist with social media and content management, including LinkedIn

– Handle gift purchases, expenses, and documentation as needed

– Regularly update and maintain Assistant to CEO documents

– Build reputable relationships with internal and external stakeholders

– Fulfill other adhoc tasks as required as requested by CEO

Whilst the Assistant to CEO role will predominantly focus on the tasks above, there will be a requirement at times to support the operation of the UNIFIED Executive Team and UNIFIED Head Office, including delivering on office events and supporting with office administrative tasks.

We are looking for candidates that have:

– Previous experience in supporting senior leadership level within a business

– Familiarity with UNIFIED Music Group

– Excellent communicator with client management abilities, adept at maintaining budgets and meeting deadlines in an office environment

– Passionate about delivering quality products with a focus on client needs and office management

– Proficient in administrative and computer skills, including MS Office, and confidence in utilising systems

– Strong analytical skills for deriving insights from data

Why work with us?

UNIFIED brings together creative talent, entrepreneurs, and team members in an environment where they can thrive. Guided by its people's deep passion for music, artists and the independent music community, UNIFIED leads a professional, innovative, and motivated team to achieve extraordinary results. Guided by our deep passion for music, artists and the independent music community, we lead a professional, innovative and motivated team to achieve those extraordinary results. Our culture is collaborative, flexible, inclusive and diverse. We care deeply about our people, and the legacy we are creating for the next generation.

Equal Opportunity and Diversity, Equity & Inclusion

We pride ourselves on being an equal opportunity employer, with a focus on ensuring that we are engaging with and supporting the local and international communities which are close to the heart of the UNIFIED Music Group Impact Committee. UNIFIED Music Group are committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

We strongly encourage applications from all backgrounds. If you are an Aboriginal or Torres Strait Islander we encourage you to let us know in your application. If you require assistance with your making your application, please contact us at

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