Receptionist and Facilities Officer

2 weeks ago

Sydney CBD, New South Wales, Australia Robert Walters Full time

Our client is seeking a seasoned Receptionist and Facilities Officer who thrives in a dynamic, fast-paced environment.

This role offers the opportunity to showcase your exceptional organisational skills, strong communication abilities, and commitment to providing outstanding customer service. You will be the first point of contact for visitors, ensuring a warm and welcoming atmosphere while efficiently managing various administrative tasks. This position is perfect for someone who enjoys variety in their workday and is eager to take on new challenges.

  • Dynamic, fast-paced work environment
  • Opportunity to utilise and enhance organisational and communication skills
  • Variety of responsibilities with scope for personal growth

What you'll do:

As a Receptionist and Facilities Officer, you will play an integral role in maintaining the smooth operation of our client's office. Your day-to-day responsibilities will include managing schedules for conference rooms, distributing internal correspondence, maintaining office supplies, coordinating social events, answering phones, greeting visitors, receiving mail, monitoring office expenses and taking up other duties as assigned.

  • Manage schedules for all company conference and meeting rooms, ensuring executive meeting needs are met
  • Distribute company-wide internal correspondence as paper memos and post on the company intranet
  • Maintain stock levels for office and break room supplies, submitting purchase requests when necessary
  • Coordinate and plan company social events during and after business hours
  • Answer phones, greet visitors appropriately, and maintain a tidy front desk
  • Monitor office supplies, place orders when necessary, keep updated records and files
  • Monitor office expenses and costs, take up other duties as assigned (travel arrangements, schedules etc.)

What you bring:

The ideal candidate for the Receptionist and Facilities Officer role brings proven experience in a similar position along with familiarity with office machines. You possess knowledge of office management and basic bookkeeping. Your proficiency in English (both oral and written) coupled with excellent knowledge of MS Office enhances your strong communication skills.

  • Proven experience as a front desk representative or relevant position
  • Familiarity with office machines (e.g., fax, printer)
  • Knowledge of office management and basic bookkeeping
  • Proficiency in English (oral and written)
  • Excellent knowledge of MS Office (especially Excel and Word)
  • Strong communication and people skills
  • Good organisational and multi-tasking abilities
  • Customer service orientation

What sets this company apart:

Our client is an international engineering and construction company delivering state-of-the-art infrastructure and building projects. They are committed to creating an inclusive work environment where every employee feels valued and has the opportunity to contribute their unique skills and perspectives. Their dedication to excellence extends beyond their projects to their employees, offering opportunities for personal growth and professional development.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Angela Petrusevic on for a confidential discussion.

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