Executive Officer to The Mayor and Deputy Mayor

2 weeks ago

Rosebud, Victoria, Australia Mornington Peninsula Shire Full time

About the Business


Mornington Peninsula Shire is Victoria's destination municipality, characterised by unique townships, highly productive agriculture, world renowned landscapes, tourist regions, and areas of national and international conservation significance within a vital Green Wedge.


The Shire is responsible for a broad range of infrastructure and community services that support the wellbeing and prosperity of our diverse community.

With approximately 900 employees, it is a busy and vibrant workplace.

What's on Offer
-
Work Life Balance
  • We offer a hybrid working model, flexible working arrangements and generous leave provisions
:

-
Culture - Positive, fun and inclusive work environment that is underpinned by our core values which are integral to everything we do. These are Integrity, Openness, Courage, Respect, and Excellence.
- **Security
-
Permanent full-time role, based in the Rosebud office. Band 7 - $99,142.48 per annum** (excl. super).
-
Career - Opportunity to grow and develop with excellent learning and development opportunities while contributing to a high performing team and establishing important relationships with the Councillor group and across the organisation.

About the Role
Reporting to the Team Leader, Councillor Support, the core responsibilities include:

  • Provide high level executive support to the Office of the Mayor including word processing, diary maintenance, arranging and scheduling meetings, etc.
  • Facilitate an excellent relationship with the Office of the Mayor including regular and consistent meetings.
  • Act as liaison on behalf of the Office of the Mayor with other levels of government, MPs, Ministers and other Office Holders to advance the position of the Council.
  • Act as initial contact for all enquiries, providing advice, assessing priorities and coordinating requests for the Office of the Mayor.
  • Recording and managing all actions to be taken on behalf of the Office of the Mayor and actioning in a timely manner.
  • Oversee and manage the diary of the Office of the Mayor ensuring that the diary is current and informative at all times.
  • Oversee and manage Councillor Requests generated from the Office of the Mayor ensuring that responses are provided in a timely manner.
  • Ensure compliance with relevant policies, procedures and legislation as it relates to the Office of the Mayor and provide guidance to the Office of the Mayor as required.
  • Provide exceptional customer service to an exemplary standard when representing the Office of the Mayor.
  • Undertake research and analysis to assist the Office of the Mayor.
  • Coordinate, support and attend Civic Events.
  • Facilitate, with other members of Council staff, the Mayoral Charity Event.
  • Keep the Team Leader and the Office of the Mayor aware of any anticipated problems to be addressed or opportunities to be considered.
  • Ensuring excellent communication with the Team Leader Councillor Support to ensure the Team Leader is aware of any potential issues.
  • Facilitate regular meetings with the Office of the Mayor to track satisfaction with services rendered.
  • Ensure the highest levels of confidentiality, integrity and probity are maintained at all times.
  • Undertake duties in compliance with the Councillor Support Operations Manual and in direction from the Team Leader Councillor Support.
  • Work closely with the Councillor Support Team to ensure that the Team delivers a high level of excellent service.

Position Description:

Executive Officer to the Mayor and Deputy Mayor

About You

  • Significant experience providing exceptional quality support to a senior executive level or significant experience in providing support to political officers.
  • Demonstrated understanding of the local government context, the Local Government Act and the role of Councillors within local government.
  • Well developed verbal and written communication skills, including excellent customer service skills.
  • Ability to work in a high paced, confidential work environment and to deliver outcomes and achieve results.
  • Demonstrated ability to exercise judgment, discretion and decision making within the regulatory context.
  • Excellent ability to develop relationships with the Office of the Mayor, Councillors, Team Leader, staff and external organisations.
  • Qualifications in business administration are desirable.

How to Apply
If this role sounds like you, click
'Apply'.

Mornington Peninsula Shire undertakes a variety of employment screening checks. This includes employment references, Working with Children Checks and National Police Checks. It is a condition of employment that all Mornington Peninsula Shire employees declare their Covid-19 Vaccination status.

Applicants must have valid Australian work rights.

Make contact:

For further information about this opportunity, please contact
:Jess Orr, Team Leader Councillor Support, |

Applications Close:
6.00

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