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Legal Assistant- 12 Months Fixed Term Contract

3 months ago

Canberra, ACT, Australia Adecco Full time
12 months fixed-term contract

  • An outstanding opportunity to build your career in law
  • Open, collaborative and positive team culture, with a hybrid work approach
As the legal assistant you will be involved in filing and organizing supplier agreements, leases and templates, track any outstanding documentation and follow-up with internal and external stakeholders

Client Details


DFR is on a mission to recruit the right people, in the right numbers, at the right time to support the ADF to build, sustain and maximise Defence capability.

Our people are our greatest asset. We recognise and respect our people's need to work in ways that support their careers, families and lifestyle.

That's why we offer flexible working arrangements, learning pathways, additional leave entitlements and extensive corporate discounts across a variety of product and services.

We want our people to be financially rewarded; to feel good and to go beyond what they thought possible at work.

Be you, and we'll be better together.


To find out more about our great employee benefits and what it's like to be part of the team, reach out to our friendly talent acquisition team.


Description


As the Legal Assistant, you will work with the Legal and Procurement team to assist with service contracts and leases, manage the communication with vendors, diary management, file management and providing day-to-day administrative support.


You will:

  • Draft various documents including advanced correspondence to and for vendors;
  • Track outstanding documentation and follow up with internal stakeholders, landlords, vendors etc including monitoring and facilitating the meeting of deadlines of internal and external requirements;
  • Triage requests from vendors and landlords and allocate or escalate to the relevant team member;
  • Build strong relationships with internal and external stakeholders, providing assistance with enquiries and proactively seeking information where appropriate;
  • Arranging and managing appointments and calendars where required;
  • Various administration tasks, including fielding incoming enquiries, producing file notes, formatting documents, obtaining approvals, signatures and all necessary documents;
  • Working with other legal and procurement professionals in a teambased environment;
  • Providing assistance in the preparation of briefs, contracts and sourcing reports where required under the guidance of senior members; and
  • Assisting with electronic filing and effective file management

Profile


To be successful in this role, you will have 1-5 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal and an associate's degree in paralegal studies, a paralegal certificate, or a Bachelor's degree preferred.


Your background will demonstrate:

  • Excellent communication skills (both written and oral), demonstrate an eye for detail and approach your tasks with enthusiasm and pride
  • Thrive in a fastpaced working environment, and relish the opportunity to exercise your proven time management and organisational skills to deliver excellent client service
  • Demonstrate a sense of urgency and work in a high demand administration role
  • Strong knowledge of Microsoft Office, including Word, Excel, Powerpoint and Outlook, and Adobe Pro
  • Ability to work independently and draft correspondence, manage large workloads with competing priorities and meet deadlines
  • Knowledge of legal databases, procedures and protocols
  • Analytical and critical thinking aptitude
  • Understanding of confidentiality

Job Offer


If eligible, please attach your resume and a cover letter introducing yourself and telling us what attracted you to the position and value you believe you can add to this role.


Note:
Your cover letter should be no longer than 800 words.

Applications are open to all qualified Australian citizens regardless of their background, identity, experiences and beliefs.

Please connect with us at any time during the recruitment process for a confidential conversation if you require assistance to participate fully in our recruitment process.

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