Executive Assistant

2 weeks ago

Canberra, ACT, Australia The Department of Parliamentary Services Full time

Employment Type:
Ongoing

Classification:
Parliamentary Service Level 4

Closing Date: 11:30pm AEDT, Friday 28 June 2024

The Opportunity:


The Department of Parliamentary Services (DPS) is recruiting for a high performing Executive Assistant at the PSL4 classification to support the Assistant Secretary, Security Enabling Services Branch.


The Security Division is responsible for broader security functions to support the business of DPS and Australian Parliament House (APH) security arrangements, engaging with many different APH security stakeholders, including the AFP, the Department of the House of Representatives, the Department of the Senate, the Ministerial Wing Support and other entities within the Parliamentary precincts.


As an Executive Assistant, you will asssit the Assistant Secretary, Security Enabling Services Branch by managing calendars, coordinating meetings and events, preparation of correspondence, collating documentation, keeping accurate records, and making travel arrangements.

You will also provide administrative support to the broader branch.

Who we are looking for:

- strong customer service and interpersonal skills.
- excellent coordination skills, including the ability to meet deadlines and manage priorities.
- ability to establish successful working relationships with a range of stakeholders.
- ability to maintain confidentiality and exercise discretion.
- high level organisational and communication skills.

Job Specific Requirements:

  • The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) security clearance.

Duty Statement:

Classification:
Parliamentary Service Level 4

Branch:
Various

Section:
Business Management & Strategic Advisory

Immediate supervisor:
Executive Officer

Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 4 classification.

The duties will include, but are not limited to, the following:

Provide high level administrative support to SES Band 1 Assistant Secretary Security Enabling Services Branch, including:

  • calendar management, including travel arrangements
- maintenance of record keeping systems
- arrange and co-ordinate meetings and events
- monitor, screen, respond to and distribute incoming communications, and
- assistance with coordination functions

  • Develop efficient and effective work practices and ensure consistency in meeting deadlines.
  • Work collaboratively with stakeholders to build and foster productive working relationships across the department.
  • Prepare correspondence and other ad hoc documents (sensitive material for meetings etc.) as directed and liaise and undertake follow-up action as required.
  • Other duties as required.
  • Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice._

How to apply:


Please upload a one page pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.


Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role.

Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.

Our purpose and values:

We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians.

We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.


Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia's parliamentary democracy.

We have an inclusive workplace that reflects the diversity of the community we serve.

While we come from all walks of life, we share a commitment to care for and protect our iconic workplace.


Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building's architecture, nationally significant art collections, events, tours, and food and dining experiences - all made possible by our people, who are active participants in an environment where no two days are the same.


What we can offer:

Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured

You will also enjoy:
- access to flexible work arrangements
- ongoing opportunities to learn and develop new capabilities
- a competitive remuneration package
- free secure underground parking
- free gym membership and access to recreational facilities
- on

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