Executive Assistant to The Deputy Director and

1 week ago

Sydney, New South Wales, Australia NSW Government -Art Gallery of NSW Full time

Ongoing
-
Sydney CBD
The Domain-
Clerk Grade 5/6
-
Total Remuneration Package up to $115,797**-
Salary range ($93,295 to $102,941
)


Established in 1871, the Art Gallery of New South Wales is located in Sydney's The Domain adjacent to the Royal Botanic Garden and near the Central Business District, the Gallery acknowledges the original custodians of this land - the Gadigal people of the Eora nation.


The Gallery attracts around 1 million visitors annually and runs Australia's largest education program with over 90,000 student and teacher visits per year.


With our expanded campus recent opening the Gallery has a new state-of-the-art building located next to our existing and much-loved building.

Providing us with close to double the exhibition space, the expanded Gallery enables us to share more art with more people and provide more family, learning and educational programming for all our audiences.


We are seeking diverse, collaborative, supportive and brilliant individuals to work alongside our existing talent and build on our rich history to create an even more inspiring Gallery for the future.


Our commitment to diversity

About the role


The Executive Assistant is the first point of contact for all inquiries to the Deputy Director and Director of Collections and is responsible for providing confidential administrative support.

The role holder provides overall administrative support for the Collections division and maintains a high level of liaison to key internal and external contacts.


For more information about the role please view the role description and information for applicants or call the nominated contact person listed in the advertisement.


What technical / soft skills you require

  • Demonstrated success in the provision of administrative and secretarial support to senior executives preferably in the visual arts sector including high level keyboard skill, experience in dealing with confidential and sensitive issues, and people in senior roles with a high level of tact and discretion.
  • Experience in coordinating high level documentation relating to an art museum or similar environment, preparing expense claims, coordinating meetings and associated catering and travel arrangements along with the ability to determine priorities in an environment of tight and conflicting deadlines, using a high degree of initiative and independence.

Targeted questions

  • Discuss how you would manage competing demands from senior stakeholders or customers while undertaking a range of important tasks that require attention to detail and must be completed within tight timeframes. (maximum of 400 words)
  • Describe a situation where you have managed a highly sensitive or confidential project that required you to liaise with stakeholders to gather information and data. Explain your approach to gathering and managing confidential information whilst maintaining discretion regarding the project aims. (maximum of 400 words)


Part of the assessment process may include additional online capability testing, skills testing or work samples in accordance with the new Government Sector Employment Act 2013, therefore you may be contacted to participate.


Enquiries
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