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Executive Officer

3 months ago

Parramatta, New South Wales, Australia Ampersand Full time

Duration:4 months (likelihood of extension)

Pay:
$800 a day plus Super

Location:
Parramatta (flexible working options with only 2 days in office per week)

Hours: 8 hours per day, 40 per week

Primary purpose of the role:


The Executive Officer provides strategic and operational advice to the Deputy Director General/ Deputy Secretary (Division), from both an independent viewpoint and/or as a result of coordinating and evaluating information from a number of sources within the Division.


Key accountabilities:

  • Lead the Office of the Deputy Director General/ Deputy Secretary in providing support for strategic projects to promote the adoption of best practice for finance, human resource management, performance improvement, IT and administration systems and processes within the Office.
  • Oversee the executive and ministerial correspondence activity, briefing notes, submissions and reports, ensuring timely and accurate information and responses.
  • Provide strategic and operational advice to the Deputy Director General/Deputy Secretary, and ensure the accuracy and cogency of proposed advice and recommendations; adherence to deadlines and undertake quality control.
  • Manage and contribute to the Division's business planning and corporate reporting activity and ensure robust contemporary governance arrangements are in place.
  • Identify sensitive policy/management issues, research emergent trends and assess implications for current policy, presenting recommendations and briefing the Deputy Director General/ Deputy Secretary and senior management team.
  • Act as a reference point for the Deputy Director General/ Deputy Secretary inquiries, collect and analyse incoming information, and develop recommendations to ensure that the Deputy Director General/ Deputy Secretary is aware of emergent and sensitive issues.
  • Continually review and improve administrative and record management policy and process to provide informed and innovative recommendations for service quality improvements regarding correct and appropriate document flow, tracking and timeliness.
  • Work collaboratively with key staff to obtain current information, regularly liaising on ministerial related matters to ensure high quality correspondence outcomes are delivered.

Key challenges:

  • Developing and presenting effective solutions to sensitive, multifaceted problems within tight timeframes and where there may be little or no precedent; ensuring that emerging priorities are dealt with accurately and expeditiously.
  • Acting as a conduit between the Deputy Director General/Deputy Secretary and members of the senior management team regarding agreed policy and management issues.

Decision making:

  • Exercises independence in determining daytoday priorities and methods of undertaking work at hand.
  • Maintains regular contact with the Deputy Director General/ Deputy Secretary to discuss / escalate issues arising and understand the Division's position on sensitive policy matters.
  • Undertakes longterm planning in consultation with the Deputy Director General.
  • Represents the Deputy Director General/ Deputy Secretary and other members of the senior management team as agreed.
  • Monitors key deadlines, followsup responses, and initiates contact where deadlines are close or have been exceeded.
  • Researches and provides innovative recommendations regarding policy and/or management issues; recommendations are discussed with the Deputy Director General/ Deputy Secretary before finalisation or referral to another area of the Division for further development / implementation.
  • Represents the Division at meetings and/or forums attended by stakeholders at a similar level.
If you believe you have the relevant skills and background for this role

APPLY now.