Health & Safety Administration Coordinator

1 week ago

Docklands, Victoria, Australia Porter Davis Full time
Competitive Salary | Laptop, Mobile | Great Perks

  • Ongoing personal and professional development opportunities
  • Join an Award-Winning Builder | Supportive team environment

Full Job Description
Porter Davis is a building company, right? Yes, we are, but we're also so much more.


We're a group of passionate professionals who love to share ideas, introduce more innovative ways of working, and are dedicated to ensuring our clients have an amazing experience when building their dream homes.

We're now looking for a talented
Health & Safety Administration Coordinator to join our
Safety
Team.


Reporting to our Group Safety Manager, the role will provide timely, effective administrative support and assistance to the OHS Team by efficiently managing the administration and end-to-end coordination of a range of OHS initiatives.


Key areas of responsibility include:

  • Assist the Safety Team with coordinating tasks associated with OHS improvement initiatives and projects
  • Manage tasks associated with internal/external correspondence, and other information while ensuring privacy and confidentiality
  • Actively manage PDs Contractor Management & Safety Management systems
  • Maintain strong working relationships with supply and trade partners and provide accurate advice in a timely manner
  • Continued engagement, communication and provision of advice and support to Construction Teams to ensure mutually beneficial outcomes
  • Development, management and refining of administration processes while continually adapting to changing conditions
  • Schedule, coordinate and manage administration tasks associated with OHS Training
  • Maintain, order, and distribute stock as required (first aid supplies, signage etc.)
  • Train and coach internal stakeholders on Safety software systems
  • Analyse metrics and create presentations
  • Populate and distribute monthly and other reports on time
  • Actively manage Supply & Trade Partner queries and where required, escalate in a timely manner

Who we're looking for:

We're looking for an approachable, initiative-taking, self-motivated, resilient individual who has the following:

  • Certificate IV in Construction or Health and Safety and a Certificate in Office Administration or a relevant field are preferred but not essential
  • Demonstrated experience where administration activities were a primary or significant part of the role (5+ years)
  • Good knowledge of residential and/or civil construction (preferred)
  • Strong people skills and experience communicating and educating internal and stakeholders
  • Advanced skills in Microsoft Suite (Word, Excel, PowerPoint)
  • Excellent customer service and communication skills
  • Experience in managing software systems and/or databases
  • Ability to maintain confidentiality and act with discretion and diplomacy
  • Highlevel organisation and prioritisation capability
  • Ability to plan and work under pressure, manage conflicting deadlines
  • Ability to work autonomously with limited supervision and problem solve
  • Advanced time management skills.

What's in it for you:

  • Competitive Salary, Laptop and Mobile phone
  • Opportunity for guidance in your career working closely with the Safety Manager guiding your professional development opportunities
  • The ability to manage your daily schedule to suit your needs
  • Flexible work arrangement, a mix of WFH, onsite & Docklands office
  • Opportunity to join an awardwinning brand
  • Great perks with a focus on wellness, giving back to the community and a staff discount program:
  • PD Rewards days (get additional days off, for every year of service)
  • Trades and House discounts
  • Accessibility to discounts with our wellness and fitness partners
  • Paid Primary Carers leave
  • Get paid to refer your mates ($2,000)
  • And soooo much more
  • You must have unlimited Australian work rights to be considered for this role._
  • Recruitment agencies, thanks for thinking of us, but we've got this._

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