Administrative Specialist

2 weeks ago

Alice Springs, Northern Territory, Australia Amentum Full time

Experience | Passion | Purpose

Administrative Specialist

Amentum is a premier global government and private-sector partner whose experience, passion and purpose drive mission success.

We currently have an opportunity for an Administrative Specialist in Alice Springs. If you are looking for a relaxed, community-focused lifestyle, work/life balance, a company that invests in maintaining and developing you and your career, and to work with an exceptional group of friendly, talented people we encourage you to join our team.

The Position

The Administration Office for Supply Chain Management (SCM) provides administration and organisational coordination and support through undertaking a range of administration duties for the Logistics team.

The position works across all Transport and Logistics teams in terms of general administration and organizational duties and responsibilities

Essential Responsibilities:

  • Participate in the weekly team leader and Inwards Goods Advice meeting updating team leaders on all leave, payroll, and general administration issues
  • Develop and maintain building and staff issued key register and ensure all keys are signed for annually
  • Assist and lead SCM work instructions, documents and forms including coordinating the relevent Leaders to review and sign.
  • Ensure all transport team data input and documents are completed weekly/monthly (See work instruction)
  • Ensure Portal is updated and email distrbution list are up to date. Be the Front line of the Logistics office
  • Maintain licences and training qualification registers
  • Ensure new employee induction checklists are updated and all employees are inducted and properly documented
  • Coordinate and update leave register and contact register
  • Support stocktaking activities within all JDFPG and ITS warehouse areas with fellow coordinators within the Logistics Leadership Team
  • Act as front line of customer service for all customer enquiries to Logistics department
  • Answer and direct all calls to Logistics Customer Service line to appropriate department areas
  • Manage customer enquiries via phone, email or manage engine helpdesk
  • Categorize and coordinate all Logistics related manage engine help desk requests assigning or redirecting to the appropriate internal groups
  • Manage work orders assigned to Logistics ensuring work is completed in a timely manner, labour hours are recorded in SAP and work orders are closed out
  • Coordinate completion of work order tasks between inter-departmental groups and customers/end users
  • Maintain and update the intranet portal Logistics page
  • Booking of meetings as required
  • Ensure compliance with all site environmental health and safety requirements

QUALIFICATIONS

Minimum Essential

  • Microsoft Office Suite proficient

Desirable

Knowledge of, and ability to implement, security related policies and procedures. · Advanced user in Logistics Management software. · Strong knowledge and experience in warehousing and inventory Knowledge and experience in fleet management inventory operations. · Ability to develop and implement improved procedures to enhance warehousing operations · Undergraduate Degree – Logistics · SAP experience (minimum 2 years)

Minimum Position Knowledge, Skills, and Abilities Required:

1 to 4 years – in a similar role performing Administration Management

Work Environment, Physical Demands, and Mental Demands:

Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must possess planning/organizational skills, and must be able to work under deadlines.

Other Responsibilities:

Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

Applicants will be required to undertake pre-employment checks including referee checks, Criminal History check and a pre-employment medical assessment.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans

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