Executive Assistant to State President

2 weeks ago

City of Whitehorse, Australia https:www.bebeejoin Full time
Description
Job No:

SVDP286794
***
Location:
Box Hill:

-
We make an incredible difference in the lives of over 300,000 people every year
:

-
Hybrid working model.**:

-
Part-time opportunity (4 days a week)

The Position:

The Executive Assistant is responsible for providing high level administrative and secretarial support to the State President, State Council and designated committees.

This includes managing calendars, scheduling appointments, handling correspondence, preparing presentations, and coordinating travel to ensure the operational effectiveness of the State President and to enable the Society to fulfil its mission.

  • Manage the State Presidents diary and calendar, including scheduling appointments, confirming travel arrangements, and tracking expenses.
  • Act as the primary point of contact for internal and external stakeholders, exercising professionalism, diplomacy, and discretion.
  • Answer and screen phone calls, and direct them to the appropriate person or department.
  • Foster effective communication and collaboration between the State President and internal teams, ensuring alignment with organisational goals
  • Coordinate with other departments and staff members to gather information, facilitate decisionmaking, and implement initiatives
  • Serve as a liaison between the State President and external partners, donors, and supporters whilst maintaining positive relationships and fostering goodwill.
  • Collate and compile data for prepare monthly reports and distribute accordingly
  • Coordinate travel arrangements, including booking flights, accommodation and logistics for the State President
  • Create a Project planner for the year and an annual meeting calendar, review commitments and plan ahead for events and meetings
The Person:
  • Excellent organisational and time management skills with the ability to manage multiple priorities and meet deadlines
  • Exceptional verbal and written communication skills, with strong attention to detail
  • Strong interpersonal skills, ability to work collaboratively and build relationships
  • Proficiency in using productivity tools, such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
  • High level of professionalism, integrity, and discretion when handling sensitive information
  • Familiarity with the nonprofit sector and an understanding of its unique challenges and opportunities
  • Ability to work independently and as part of a team and
  • High level of discretion and ability to display initiative
  • Discreet and ability to maintain confidentiality
  • Prepared to vary normal working hours including weekends and evenings to facilitate work of the State Council
Why work for us? We offer:
  • Salary packaging, sometimes called salary sacrificing is a huge attraction here It is a popular way of providing employees in the community sector with tax benefits over and above their salary. It means the real value of a salary package can be significantly higher than the nominal value.
  • We like to have a laugh and you will always find some sort of chocolate or cake in our work areabe prepared
  • We make an incredible difference in the lives of over 300,000 people every year.
  • We offer a place where you know you are contributing to an organisation committed to helping others. We are passionate about #Social Justice.
  • We have some great talent who are happy to share their experience and skills to help you on your way.
  • We are complex in our design which always makes work interesting.
#Join Good

_ St Vincent de Paul Society Victoria is proactive in supporting child safety_
**_ We value diversity and aim to build an inclusive environment that champions, embraces and respects differences._ Share this jobMore jobs from St Vincent de Paul Society
#J-18808-Ljbffr

  • Senior Planner, Community Planning Section

    2 weeks ago

    City Of Mitcham, Australia California State Association Of Counties Full time

    Senior Planner, Community Planning Section Pasadena (City of)July 5, :00pm Date Posted:$117,401 to $146,751 Description: The City of Pasadena seeks a Senior Planner in the Community Planning Section to play a vital role in new policy efforts torevise General Plan Elements and components of the City's landuse policy framework, update and project manage Master...

  • Senior Planner, Community Planning Section

    2 weeks ago

    City of Mitcham, Australia California State Association of Counties Full time

    Senior Planner, Community Planning Section Pasadena (City of) July 5, :00pm Date Posted:$117,401 to $146,751Description:The City of Pasadena seeks a Senior Planner in the CommunityPlanning Section to play a vital role in new policy efforts torevise General Plan Elements and components of the City's landuse policy framework, update and project manage Master...

  • Vice President

    2 weeks ago

    Council Of The City Of Sydney, Australia Clearcompany Full time

    A great opportunity for an experienced investment banker/M&A Advisor to join an active global platform with a generalist sector focus.My client is a well-regarded global investment bank with a great leadership team and a strong client list.Due to growth, they are looking to appoint an experienced Vice President to help them execute a strong and diverse...

  • Executive Assistant to The General Manager

    2 weeks ago

    Adelaide city centre, South Australia Underwood Executive Full time

    Major South Australian Organisation Support to the General Manager Operations Collaborate with Broad StakeholdersProvide superior executive support and ensure excellence in customer experience and service delivery across the business unit.This leading South Australia company, with a workforce of over 1,400 employees, provides services across the state to...

  • Vice President

    2 weeks ago

    City Of Holdfast Bay, Australia The Toronto-dominion Bank Full time

    Vice President & Director, Institutional Product Development & Research - TD Asset Management page is loaded Vice President & Director, Institutional Product Development & Research - TD Asset Management Apply remote type Hybrid locations Toronto, Ontario time type Full time posted on Posted 10 Days Ago job requisition id R_ Work Location: Toronto, Ontario,...

  • Vice President

    2 weeks ago

    City of Holdfast Bay, Australia The Toronto-Dominion Bank (Canada) Full time

    Vice President & Director, Institutional Product Development & Research - TD Asset Management page is loaded Vice President & Director, Institutional Product Development & Research - TD Asset Management Apply remote type Hybrid locations Toronto, Ontario time type Full time posted on Posted 10 Days Ago job requisition id R_ Work Location:Toronto, Ontario,...

  • Vice President

    2 weeks ago

    City of Holdfast Bay, Australia The Toronto-Dominion Bank (Canada) Full time

    Vice President & Director Investment Funds Tax - TD Asset Management page is loaded Vice President & Director Investment Funds Tax - TD Asset Management Apply remote type Hybrid locations Toronto, Ontario time type Full time posted on Posted 24 Days Ago job requisition id R_ Work Location:Toronto, Ontario, CanadaHours:37.5Line of Business:TD Wealth Pay...

  • Executive Assistant to The Chief Financial Officer

    2 weeks ago

    Adelaide city centre, South Australia Underwood Executive Full time

    Major South Australian Organisation 1 on 1 support to the Chief Financial Officer (CFO) Collaborate with Broad StakeholdersShowcase your natural influencing skills and provide superior executive support by partnering with the CFO to ensure they are set up for success.This leading South Australia company, with a workforce of over 1,400 employees, provides...

  • Executive Assistant

    2 weeks ago

    Garden City, Victoria, Australia SOCIAL COMPASS GROUP PTY LTD Full time

    Executive Assistant | Australian Education Union PA, EA & Secretarial (Administration & Office Support) The OrganisationThe Australian Education Union (AEU) is the federal union for teachers, principals, support staff and all educators working in public education. The AEU is proud to represent workers who have one of the most important jobs in the country....

  • Executive Assistant

    2 weeks ago

    Adelaide city centre, South Australia Underwood Executive Full time

    Business, Operations & Social Media Focus Project Management & Administration Support Client First Focus in Professional Services EnvironmentEnsure the smooth running of the Underwood Executive office by providing administration, operational and project support to the MD and consulting teamFounded in 2011, Underwood Executive is an award-winning executive...

  • Executive Assistant

    2 weeks ago

    City of Parramatta Council, Australia Department of Climate Change, Energy, the Environment and Water Full time

    Department of Climate Change, Energy, the Environment & Water PA, EA & Secretarial (Administration & Office Support)Government - State (Government & Defence) Looking to make a difference in NSW? Join the Energy, Climate Change and Sustainability GroupIn the Energy, Climate Change and Sustainability Group we are looking for an experienced Executive...

  • Executive Officer

    2 weeks ago

    Adelaide city centre, South Australia SA Health Full time

    Job no: 821445Work type: Full timeLocation: Adelaide CBDCategories: Administration and Clerical, Corporate Services- Wellbeing SA, Mental Health & Wellbeing -:Salary:$104,938 to $113,43ASO7 Full time Ongoing AppointmentWorking with the Presiding member of the Suicide Prevention Council, and reporting to the Executive Director, Mental Health and Wellbeing,...

  • Senior Operations Manager

    2 weeks ago

    City Of Whitehorse, Australia St Vincent De Paul Society Full time

    Senior Operations Manager - Special Works Job No: SVDP286966 Location: Box Hill Senior Operations Manager – Special Works Join the forefront of building a brighter future with one of Victoria's leading not-for-profits Full-Time, Fixed Term - 11 months Maternity Leave Cover Car allowance and parking spot at the facility For more than 165 years we have been...

  • Executive Officer

    2 weeks ago

    Adelaide city centre, South Australia SA Government -SA HEALTH Full time

    SA HealthJob reference: 821445Location:ADELAIDEJob status: OngoingEligibility: Open to Everyone- Wellbeing SA, Mental Health & Wellbeing -:Salary:$104,938 to $113,43ASO7 Full time Ongoing AppointmentWorking with the Presiding member of the Suicide Prevention Council, and reporting to the Executive Director, Mental Health and Wellbeing, Wellbeing SA, the...

  • Executive Clinical Director Mental Health And Wellbeing

    2 weeks ago

    City Of Whitehorse, Australia Eastern Health Full time

    Eastern Health is transitioning to Succes Factors for managing recruitment processes and access to e Mercury will soon close.For Jobseekers: You will soon receive communication via email about how to access the new Eastern Health careers site where you can sign in and create a profile.Applications for current vacancies continue to be processed.For Eastern...

  • Senior Manager Business Intelligence

    2 weeks ago

    City Of Whitehorse, Australia State Of Victoria Full time

    Located at CFA Headquarters, Burwood East with (FWA)Full time, Ongoing Contact: Katrina The CFA are proud of the work we do, protecting lives and property, 24 hours a day, 7 days a week.With over 51,000 volunteers CFA strives to be an organisation of choice for volunteers and employees.We, embrace individuals with diverse skills, experience and backgrounds,...

  • Executive Assistant

    2 weeks ago

    Logan City, Australia Education Full time

    About the Department of Education The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making...

  • Manager Policy And Doctrine

    2 weeks ago

    City Of Whitehorse, Australia State Of Victoria Full time

    Full Time| Ongoing PTA 6 | $127,896 to $143,834 pa (plus 11% superannuation)Are you looking for a values-based, emergency service organisation that puts the community at the centre of everything we do?We are proud of the work we do in protecting lives and property, 24 hours a day, 7 days a week.With over 51,000 volunteers CFA strives to be an organisation of...

  • Executive Assistant

    1 month ago

    Brisbane City, Australia Davidson Full time

    About the Company Davidson Recruitment is a preferred supplier for the Government sector and have strong partnerships within Local, State and Federal Government. We currently have an opportunity for an experienced AO4 Executive Assistant to commence a contract in the Brisbane CBD. About the Role As the Executive Assistant you will provide professional,...

  • Executive Assistant

    3 weeks ago

    Brisbane City, Australia Davidson Full time

    About the Company Davidson Recruitment is a preferred supplier for the Government sector and have strong partnerships within Local, State and Federal Government. We currently have an opportunity for an experienced AO4 Executive Assistant to commence a contract in the Brisbane CBD. About the Role As the Executive Assistant you will provide professional,...