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Administrative Assistant

3 months ago

Sydney, New South Wales, Australia All Aussie Fire Pty Ltd Full time

At All Aussie Fire we offer a range of fire services in the Sydney area including, the Blue Mountains, Canberra, Ulladulla and Newcastle areas. Our diverse range of clientele span from strata works comprising from 1 unit to 200 units, real estate works, residential buildings, commercial premises, factory unit complexes, schools, childcare centres, family day-cares to clubs, pub, nursing homes and retirement villages. No matter what type of establishment you are in we can service your needs, no matter how big or how small the job. Our aim is to develop long-term relationships with our customers and to ensure that their essential fire services are certified, compliant and the risk to people and property are minimised. All Aussie Fire Pty Ltd will take the stress out of ensuring your establishment is fire compliant and certified in accordance with all relevant Australian Standards. Get in touch with our friendly team today to discuss our fire services in more detail.

The Role

All Aussie Fire is seeking a highly organized and detail-oriented Administration Assistant to join our team in the fire industry. The successful candidate will provide essential administrative support to ensure the smooth and efficient operation of our department. This role involves handling a variety of tasks to support our fire safety operations, emergency response activities, and public safety initiatives.

Key Responsibilities:

  • Provide administrative support to the management and staff.
  • Manage correspondence, including emails, phone calls, and mail.
  • Schedule and coordinate meetings, appointments, and training sessions.
  • Maintain and update departmental records, files, and databases.
  • Prepare reports, presentations, and other documentation as required.
  • Assist with budget preparation and expense tracking.
  • Handle office supplies inventory and order necessary supplies.
  • Support event planning and coordination for public safety education and community outreach programs.
  • Perform general office duties.
  • Ensure compliance with departmental policies and procedures.

Benefits:

  • Competitive salary and benefits package.
  • Ongoing training and professional development opportunities.
  • A supportive and collaborative work environment.

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Ideal Profile

Requirements:

  • Bachelor's degree in business administration or a related field preferred.
  • Proven experience as an administrative assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Familiarity with the fire service industry is a plus.

What's on Offer?

  • Work within a company with a solid track record of success
  • Leadership Role
  • Excellent career development opportunities