executive support administrator

7 days ago

Joondalup, Australia Workpac Full time

Highlights

  • Monday to Friday
  • $40.48 per hour
  • Temp to Perm after 6 months

About Our Client

Our client is a world leader in the design, manufacture and distribution of mobile lighting and power solutions. They have built a global presence over the past 34 years whilst remaining committed to local domestic industries. Their unparalleled knowledge of the mobile lighting and power generation industry sees us hold distribution rights for Perkins engines and FG Wilson generators throughout Australia.

What You Will Be Doing

WorkPac are currently seeking a Senior Administrator for our client based in Lansdale. This is a fulltime on going role with the opportunity to go permanent with the client after six months. Day to day your role will include responsibilities such as:

People, culture and safety administration

  • Recruitment and onboarding - coordinate approvals, post adverts, book interviews, liaise with candidates, liaise with agency and internal managers for contractors, draft contracts, coordinate new starter paperwork and book induction schedules
  • Documentation - maintain team documents including forms and checklists in alignment with document control procedure, manage document control register
  • Employee wellbeing and social activities-organise functions from the idea through to delivery and clean up, share member benefits program
  • Communication - distribution of company information including safety notifications and meeting minutes
  • Compliance - monitor compliance requirements and notify of expirations and renewals
  • System - provide support for employee systems including CultureAmp, e-learning platform, myOSH
  • Training - coordinate training activities, book training, liaise with employees and training teams
  • Social media -schedule social media posts and monitor statistics and reporting
  • General - draft letters, maintain e-filing and archiving, undertake photocopying, scanning and mail outs

Executive team support

The executive team support of Chief Executive Officer and Chief Executive Officer direct reports.

  • Produce correspondence and reports both of a general and confidential nature
  • Screen telephone calls, field inquires and requests and escalate urgent matters
  • Organise and coordinate meetings including visitor management and associated requirements
  • Record, collate and distribute meeting minutes and action items
  • Complete allocation and payment of invoices and expenses
  • Organise appointments and travel arrangements

What You Will Need

  • The ability to exercise initiative, discretion, sound judgement and high level of professionalism
  • Exceptional Microsoft Office skills (including formatting, mail merge, formulas, charts)
  • Solid ability to write, with sound grammar and language skills
  • Minimum 3 years previous experience in a similar position
  • Exceptional Microsoft Office skills (including formatting, mail merge, formulas, charts)
  • Completion attained or working towards certificate in Business Administration, Human Resources or Finance

About WorkPac

WorkPac is Australias largest privately owned workforce services business with over 1.3 million registered candidates. We offer tailored solutions in recruitment, skills and career development across Mining, Construction, Healthcare and more. Our consistent promise to both candidates and clients is that choosing WorkPac is always a ???Good Move.

Apply Now

Click onto the apply button. For more information contact:

Jamee Britton -

WorkPac West Australia

Reference number - 764J

At WorkPac, we recognise we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people.

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