Property Administrator

2 weeks ago

Kellyville, New South Wales, Australia Colliers International Full time
Company Description

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what's right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results.


With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate the success of our clients and our people.

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

Job Description:


Based at a neighbourhood shopping centre in Kellyville you will provide support to a small team with day-to-day property management and facilities management administrative tasks.


  • Create, maintain and search records on databases, tenant insurances, bank guarantees/securities, ensure that client' and property information is accurate
  • Assist Property Managers with the creation of budgets and reconciliation of outgoings in accordance with legislation and leases data input, letters of advice to tenants
  • Provide administrative support in relation to suppliers including modifying, renewing and extending purchase orders and arranging works and following up suppliers
  • Provide administrative support for lease administration including sundry charges, reconciliations, document control and terminating tenants
  • Manage the tenant arrears and weekly debtor process including chasing tenants and advising property managers of status
  • Ensure brand compliance across all templates and clients reports in line with Colliers International global marketing and advertising guidelines Ensure data in systems are of highest quality and consistency across all properties
  • Maintain REM files, reports, letters to ensure SOX compliance.

Qualifications:

  • Intermediate knowledge of Microsoft Word, Excel, PowerPoint
  • Excellent communication skills and a high level of attention to detail
  • Proactive and selfmotivated, willing to add value to the team and have ability to work with mínimal supervision
  • Professional and friendly telephone manner with ability to handle inbound and outbound calls
  • Skill and experience in accurate data entry
  • Willingness to work beyond core tasks as necessary to assist with any overflow from colleagues as appropriate
  • Ability to build relationships at all levels of the business
  • Experience in real estate / property industry
  • Excellent problemsolving skills and attention to detail
  • A friendly, professional individual who enjoys working within a team and contributing to both divisional and company success
Additional Information


We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work.

It's our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate.

We take great pride in doing what's right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

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