Administration Support Officer

2 weeks ago

Melbourne, Victoria, Australia Swinburne University of Technology Full time

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  • Administration role within Swinburne Edge
  • Full time, 12m fixed-term position at our Hawthorn campus
  • HEW Level 5 salary + 17% superannuation and benefits

About the Role
Swinburne Edge are currently seeking a highly organised and proactive individual to join the team as an Administration Support Officer.

Reporting to the Executive Director, you will play a crucial role in providing high-level administrative support to the Swinburne Edge Leadership Team. This highly visible role will support the Executive Director and Portfolio Directors in the successful execution and delivery of day-to-day support as well as coordination of strategic projects. This is a fantastic opportunity to work closely with senior staff across the University as well as external clients and stakeholders.

If you have excellent administrative skills, sound judgement and initiative, apply now and be a part of our innovative and collaborative team at Swinburne Edge

About You
To be suitable for this role you will need to have experience in the below key accountabilities:

  • Demonstrated experience in providing high-level administrative support at a senior management level, including the ability to deal with information of a sensitive and confidential nature.
  • Advanced knowledge of IT systems and packages such as MS Office, email systems and Personal Digital Assistance (such as iPhone, Laptop, and iPad).
  • Excellent organisational and time management skills and the ability to effectively deal with conflicting priorities on a daily basis under limited direction.
  • Sound financial management skills, understanding and ability to prepare and analyse MS Excel financial spreadsheet reports.
  • Demonstrated experience in providing project coordination support of projects at various levels to support the progress of projects through to completion is preferred.

Qualifications

  • A degree or associate diploma with subsequent relevant experience; or extensive experience and related expertise or broad knowledge in administrative, personal assistance fields and/or project coordination; or an equivalent.

About Swinburne University of Technology
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

  • Every Swinburne learner gets a work experience
  • Every Swinburne graduate gets a job
  • Every Swinburne partner gets a tech solution
  • Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click 'apply' and you will be redirected to Swinburne's Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on

Applications Close: Wednesday, 26 June 2024 at 5pm.

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Equity and Diversity
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact

Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.

For any support please contact or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan

Victoria's Commitment to Action: Improving international student employment outcomes
As a signatory to Victoria's Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant
#LI-SW

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