Executive Assistant, Health Services

2 weeks ago

Sydney, New South Wales, Australia Bupa Full time

An exciting and full-time opportunity has arisen for a talented and experienced Executive Assistant to join our Bupa Health Services team.

Reporting to the Managing Director Health Services you will provide executive level support to create an efficient, organised working environment for the MD and wider Health Services Leadership Team, in a highly complex global business environment.

What will your day look like?

  • Provide high-level professional personal assistance to the Managing Director, Health Services.
  • Prepare and distribute agendas, minutes, reports, and other documents for meetings and events, ensuring accuracy and timeliness, including end-to-end logistics for regular Leadership Team meetings.
  • Heavy calendar, email, and phone traffic management across multiple time zones. You will be the first point of contact for the Managing Director Health Services
  • Manage the domestic and international travel arrangements, adhering to our travel policy and procedures, and ensuring full use of time when travelling.
  • Develop and deliver key internal communications on behalf of the Managing Director Health Services.
  • Organise and co-ordinate team activities, such as workshops, training, social events, and recognition programs.
  • Nurture a dynamic and collaborative culture as we transform and grow the business.
  • Support the implementation of processes, policies, and standards, and contribute to continuous improvement initiatives.
  • Hold regular meetings, annual offsite and engagement activities to ensure a cohesive EA team; engage with regularly, ensuring they are fully supported.
  • Financial administration, ensuring all invoices and credit card expenditure is processed in an accurate and timely manner, and allocated to the correct account and cost centres.
  • Create, monitor, and maintain good relationships with multiple internal and external stakeholders.
  • Mentor, support and develop the Personal Assistant community within Health Services.
  • Undertake special projects and assist with general duties as required; such as proof reading and drafting team communications; compiling and publishing regular and ad-hoc reports for the team; other duties as required by the Managing Director Health Services.

You may also carry out any other duties reasonably requested by Bupa from time to time.

Why work at Bupa?

We reward our people and celebrate their success. From providing initiatives that develop careers to looking after our people's health, wellbeing, and futures.

Our health is the most important thing we have and at Bupa, caring is at the centre of everything we do – helping people live longer, healthier, happier lives and making a better world. We also know that to care for our customers, we must first care for our people. That is why Bupa has launched Viva Healthier and Happier – our new and comprehensive global health and wellbeing program for our employees. It includes all aspects of health – from mental and physical, to financial, social and environmental wellbeing.

Through the Viva Healthier and Happier program, we're providing health benefits for everyone who works at Bupa, no matter their role. We want to support our people to be the healthiest and happiest versions of themselves.

What do I need?

  • 10+ years providing executive assistant support at C-level
  • Impeccable organisational skills with the ability to prioritise work effectively, whilst always having a 'can do' attitude
  • Proven ability to meet strict deadlines in an organised manner
  • Proven problem identification and resolution skills
  • Strong customer service focus
  • Proven track-record of delivery within a complex organisation with diverse business portfolios.
  • Experience in handling sensitive information with the utmost of discretion
  • Excellent verbal and written communication skills, with attention to detail and accuracy
  • Strong interpersonal and relationship-building skills, with the confidence to liaise with stakeholders at all levels
  • Ability to prepare meeting materials based on raw materials, including board papers.
  • Proactive and flexible approach, with the ability to manage competing priorities and work under pressure
  • High level of integrity, confidentiality, and discretion
  • Positive and collaborative attitude, with a passion for delivering high-quality service and support.

About Bupa Asia Pacific

Bupa is an international healthcare group which has been committed to a purpose of helping people live longer, healthier, happier lives and making a better world for more than 70 years.

Bupa Asia Pacific operates in Australia, New Zealand and Hong Kong, supporting about 6.5 million customers through a broad range of health and care services including health insurance, aged care, dental, medical, optical and hearing services. Employing more than 20,000 people in the region, we believe that we can make a real difference to the lives of customers through our values, purpose and the way that we deliver personalised care.

At Bupa, we are striving to create and sustain a safe and inclusive workplace. We welcome applicants from all cultural backgrounds, genders, and abilities. If you require any adjustments to participate in our recruitment process, please let us know at the time of your application.

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