Executive Assistant

1 week ago

Sydney, New South Wales, Australia Ramsay Health Care Full time

Executive Assistant

North Shore Private Hospital
Fulltime time - Fixed term (12 Months)


An exciting opportunity exists for an Executive Assistant to support the Executive Team at North Shore Private Hospital for 12 months in a Maternity relief position.

This position will provide high level administrative and secretarial support to ensure that the Hospital's goals and objective are met, primarily support the Hospital CEO.

We are looking for a high performing Executive Assistant who is outcome driven and ability to deliver quality administrative outputs in a fast-paced environment.

This role would suit an experienced Executive Assistant who is highly organised, with excellent stakeholder management skills.

The ability to manage a varied workload with a strong responsiveness and attention to detail will see you succeed in this role.


About the role
As part of the responsibilities of this position, Executive Assistant will manage the following:

  • Staff and VMO Communications (that originate from the Executive Suite)
  • Responsible for the scheduling, development of agendas and minutes for Committees
  • Executive diary management
  • Responsible for organising staff and key stakeholder events and programs
  • Will provide reception services for the Executive Suite


The successful applicant will be responsible for providing confidential and efficient coordination of administration services to ensure the flow of information to and from the office of the relevant Executive members.


Other key tasks within this position will include:

  • Demonstrate the ability to prioritise workload so that tasks are completed effectively to a high standard safely and in a timely manner
  • Effective management of incoming and outgoing calls relating to the Executive Team and the Hospital
  • Effectively and efficiently liaise with all levels of staff, Medical Practitioners and various other organisations
  • Effectively and efficiently liaise with all levels of staff and various other organisations
  • Management and coordination of Doctor rosters
  • Prepare agendas and accurately maintain minutes and records for all events and scheduled meetings
  • Management of the diary and schedules of the Executive members
  • Prepare, format and deliver documents to the appropriate parties as directed
  • Plan and coordinate functions and special projects as required

About You


To succeed in this role, you will have a professional and proactive approach and a commitment to ensuring the Administrative function of the Executive Office is effective and efficient.


  • Healthcare or Medical experience highly desirable
  • Extremely organised and ability to coordinate processes and efficiencies within the Executive Office
  • High attention to detail
  • Advanced written and verbal communication skills
  • High level of emotional intelligence
  • Ability to work under pressure with high prioritisation skills
  • Proven ability to maintain confidentiality on all issues relating to the Hospital, customers and colleagues
  • Good at 'managing up' and strong influencing skills
  • Wellpresented and reliable
  • Flexibility to meet the demands of the Hospitals
  • Ability to work autonomously
  • Collaborative and positive team member

About the Hospital


North Shore Private Hospital is a 312-bed acute surgical and obstetric facility which performs most surgical specialties including cardiothoracic, neurosurgery, orthopaedics, advanced general and colorectal, urology, spinal surgery, paediatrics and Robotic Surgery.


The theatre complex consists of 18 operating theatres, 3 day surgery theatres (located in a stand alone Day Surgery Unit) and 3 Cardiac Cath Labs.


Ramsay focuses on maintaining the highest standards of quality and safety, being an employer of choice, and operating its business according to The Ramsay Way philosophy: "_People Caring for People_".


  • Professional Development
  • Grow your career across our national network
  • Employee assistance program
  • Industry discounts across private health insurance, retail services, financial services and more.

Requirements:

  • Must be
    vaccinated against Covid19 a vaccine approved by the Australian Technical Advisory Group on Immunisation
  • Must provide a
    National Police check conducted within the previous 12 months
  • According to the role, Ramsay may require a
    Working-WithChildren check and
    proof of immunisation against infectious diseases
**Enquiries welcome

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