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Team Assistant

3 months ago

Perth, Western Australia Santos Ltd Full time

About Us


Santos is a global low-cost producer of oil and gas committed to ever-cleaner energy and fuels production with operations across Australia, Papua New Guinea, Timor-Leste and North America.


At Santos, our commitment is to be a global leader in the transition to cleaner energy and clean fuels, by helping the world decarbonise to reach net-zero emissions in an affordable and sustainable way.


Santos is already Australia's biggest domestic gas supplier, a leading Asia Pacific LNG supplier and is committed to supplying the critical fuels such as oil and gas in a more sustainable way through decarbonising projects such as the Moomba CCS project.


For more than 65 years, Santos has been working in partnership with local communities, providing local jobs and business opportunities, safely and sustainably developing its natural gas resources, and powering industries and households.


With a strong, low-cost base business supplying oil and gas and a clear action plan to develop cleaner energy and clean fuels, Santos remains resilient, value accretive and at the leading edge of the energy transition.


Supporting a Diverse Workforce
Santos acknowledges that we operate on the traditional lands of Aboriginal people. We recognise the traditional rights to maintain the culture, identities, traditions, and customs on their country. We are committed to an inclusive environment where people feel comfortable to be themselves.

We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome - they are essential to our ongoing success.


We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or anything else that makes us different.

Australian Aboriginal and / or Torres Strait Islander jobseekers are strongly encouraged to apply.

About the role

  • Administrative/Secretarial Support Position
  • Santos Perth Operations


Santos is looking to appoint a Team Assistant to provide comprehensive administrative/secretarial support to the Operational Services Leadership team to enable them to optimise their work schedules and achieve company outcomes.


Accountabilities are delivered in line with the Santos company values and Santos Management System (SMS).

Key responsibilities of the role include:

  • Key contact for the senior leadership team on all administrative issues.
  • Manage and organise meetings and address conflicts within the Leader's schedule
  • Organise international and domestic travel arrangements as required with approved Santos processes and systems
  • Provide agendas and process minutes for appropriate meetings
  • Draft weekly and/or monthly reports and ensure timely delivery of reporting requirements
  • Anticipate and initiate proactive actions to facilitate the work activities of the leaders.
  • Assist in the preparing, formatting and sharing of presentations and documents, ensuring standard formats are followed.
  • Respond to general queries in a timely and efficient manner.
  • Process invoice payments in a timely manner via the Coupa financial system
  • Assist in the planning, logistics and administration of events such as video conferences, team Town Halls, offsites, and business meetings.
  • Perform other duties as required.
  • Adhere to Santos reporting obligations and EHS standards and performance, company's environmental, health & safety vision, policies, and management standards.

About you

  • Relevant qualifications or experience in secretarial, administration and/or in a similar role is ideal.
  • Extensive experience with Microsoft Office Packages including Teams and Skype
  • Able to show discretion with highly sensitive and confidential information.
  • Excellent communications skills both written and verbal
  • Excellent time management and organisation skills with a high attention to detail
  • Eagerness to learn with a proactive mindset with daily tasks.
  • Confident in engaging and collaborating with internal and external stakeholders.
  • Positive, flexible, and resilient in meeting changing business demands.

How to apply

  • A requirement of this role is that you will need to have in place the legal work rights for Australia to apply._