Executive Assistant

2 weeks ago

Melbourne City Centre, Victoria, Australia Department of Education and Training Full time

ECE has lead responsibility for the educational components of the Early Childhood Reform Plan and the transition to Pre-Prep, universal 30-hour per week play based learning, expansion of the three-year-old kindergarten program, and Free Kinder.

ECE Group is also responsible for the implementation of the Victorian Child Information Sharing Reforms enabling access to and sharing of information between authorised organisations to improve the wellbeing and safety of children.

ECE works closely with partners in other groups in the Department, the Victorian Curriculum and Assessment Authority, the Victorian Registration and Qualifications Authority, the Department of Health, the Department of Fairness, Families and Housing, Municipal Association of Victoria, various statutory authorities, Local Governments and service delivery partners, parents and families.


Kindergarten Expansion and Pre-Prep Reform:


This role is a unique opportunity to be involved in delivering a series of new reforms in early childhood education in Victoria.

These reforms include the introduction of 15 hours per week of Three-Year-Old Kindergarten by 2029 and the transition of Four-Year-Old Kindergarten to 'Pre-Prep', a universal 30-hour-a-week program of play-based learning available to every four-year-old child in Victoria.

Kindergarten Expansion and Pre-Prep Reform (KEPPR) works collaboratively across ECE, the Department and with the sector to undertake place-based service delivery and monitoring, support the ongoing supply of early childhood teachers and educators and deliver infrastructure projects to ensure the success of these reforms.

Executive Assistant - Ongoing, full time

The Department of Education (DE) is offering a unique opportunity to be involved in delivering a series of new reforms in early childhood education in Victoria.

About us

Kindergarten Expansion and Pre-Prep Reform (KEPPR) works collaboratively across the Department and with the sector to undertake place-based service delivery and monitoring, support the ongoing supply of early childhood teachers and educators and deliver infrastructure projects to ensure the success of these reforms.

About the role

With the introduction of the Best Start Best Life reforms and the ongoing implementation of Three-Year-Old Kindergarten, we have an ongoing opportunity for an Executive Assistant to join our committed, collaborative, and supportive team.

This is an exciting opportunity to make a lasting contribution in a growing policy space and will provide successful applicants the chance to contribute to the design, engagement, and implementation of early childhood reforms in Victoria.

To succeed in this role, you will demonstrate the Victorian Public Sector values, have a passion to learn and grow within the government sector, be adaptable in a fast-paced and changing environment, and be organised with good clear communication skills.

You will enjoy working collaboratively to achieve positive outcomes.
About you

  • Experience in effective executive support functions including accurate diary management, providing quality support to working groups, preparing reports, briefs, and correspondence
  • Competency in coordinating meetings and conferences including organising agendas, taking minutes, and followup actions
  • Demonstrated proficiency in the implementation of administrative systems
  • Demonstrated understanding of office processes and corporate information systems for records management, financial information, and ministerial correspondence.
How to apply

Applications should include:

- a resume (no more than 2-pages) and
- a cover letter that responds to each of the Key Selection Criteria (no more than three pages).


For more information regarding these positions please see the attached position description and contact Courtney Van Tongeren, , for a confidential discussion.

For more details regarding this position please see attached position description.

The Department of Education and Training (the Department) is committed to, so far as is reasonably practicable, providing and maintaining a working environment for its employees that is safe and without risks to health and that other persons are not exposed to health and safety risks arising from the Department's activities.

The Department COVID-19 Vaccination Policy (Policy) requires its employees to be fully vaccinated against coronavirus (COVID-19).

The Department's Policy outlines the requirements for all employees, prospective employees who (or may need to) work outside of their ordinary place of residence and attend a workplace of the Department or workplace of another Employer on behalf of the Department and its portfolio agencies.

Subject to exceptions, only employees, and prospective employees with up-to-date vaccination status (see definitions section of the policy) against COVID-19 and who provide evidence of their Vaccination Status are permitted to work for the department outside their ordinary pl

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